Operations & Projects Admin Assistant

Stellar Recruitment; Canterbury; On-site; NZD 63,000 - 77,000; Full time

Benefits offered by this job

NZ$70k salary

On-the-job training

Inner City Location

Job summary

Stellar Recruitment is partnering with a respected New Zealand design and engineering consultancy in Canterbury to fill a permanent Office Administrator role. You will support project coordinators and help maintain smooth office operations in a fast-paced environment.

Key duties include handling high-level admin tasks, managing supplies and vendor relationships, document control, coordinating meetings and travel, plus supporting events and timesheet data. NZ residents only.

Qualifications

• Proven experience in an administrative or receptionist role.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and general IT systems.
• High attention to detail and a proactive problem-solving mindset.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level administrative assistance to managers and staff.
• Manage office supplies, equipment servicing, and vendor relationships.
• Maintain accurate digital and physical records with strong document control.
• Oversee the company fleet, ensuring vehicles are clean, safe, and compliant
• Coordinate meetings, travel arrangements, and accommodation bookings.
• Support internal events, training sessions, and company functions.
• Process leave forms and timesheet data with accuracy.
• Maintain CPD records and assist with catering and logistics.

Skills

Administrative experience

Communication

Independent worker

Team player

Tools

Microsoft Office

Job description

Stellar Recruitment is partnering with a respected New Zealand design and engineering consultancy in Canterbury to fill a permanent Office Administrator role. You will support project coordinators and help maintain smooth office operations in a fast-paced environment.

Key duties include handling high-level admin tasks, managing supplies and vendor relationships, document control, coordinating meetings and travel, plus supporting events and timesheet data. NZ residents only.