Office Operations & Front Desk Coordinator

Aotearoa New Zealand Association of Social Workers; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Special in Auckland seeks a proactive Office Administrator to manage front of house, reception and general office duties. You will keep the office running smoothly, coordinate meetings, catering, IT setup and onboarding/offboarding, while supporting health & safety and facilities needs.

You will join a busy, collaborative team that values initiative, organisation and clear communication, with opportunities to lead social events and enhance the office culture.

Qualifications

• Proven experience in an office administration, reception role or similar.
• Experience juggling multiple priorities in a complex office environment.
• Experience across reception, IT, office administration and events.
• Ability to switch between tasks quickly and accurately.
• Detail oriented, highly organised, enthusiastic and punctual.
• You are proactive, self-motivated and independent, taking ownership.
• Strong communication with diverse stakeholders.
• Positive energy and willingness to get involved.

Responsibilities

• Front of house and reception duties to greet visitors and manage space.
• Office administration to keep supplies, cleanliness and processes up to date.
• Coordinate catering, meeting room tech, inductions and off-boarding tasks.
• Facilities management liaison with property manager and leadership teams.
• Coordinate in-house social events and office culture activities.

Skills

Office administration

Reception

Multi-tasking

Detail oriented

Organised

Communication

Independent work

Proactive

Job description

Special in Auckland seeks a proactive Office Administrator to manage front of house, reception and general office duties. You will keep the office running smoothly, coordinate meetings, catering, IT setup and onboarding/offboarding, while supporting health & safety and facilities needs.

You will join a busy, collaborative team that values initiative, organisation and clear communication, with opportunities to lead social events and enhance the office culture.