Office Manager & Project Admin — Design & Construction

HOME Recruitment; Auckland; On-site; NZD 60,000 - 90,000; Full time

Job summary

HOME Recruitment is assisting a client in the design and construction sector in Auckland to find an organised Office Manager. You will keep the office, projects and people organised and ensure nothing falls through the cracks.

The role covers office management, project support, HR tasks, compliance, fleet coordination and systems improvement in a hands-on environment. A proactive team player will thrive here, with strong communication and initiative.

Qualifications

• Previous experience in office management or project administration, ideally within construction or another project-based environment.
• Clear and confident written and verbal communication skills
• A practical, solutions-focused mindset and plenty of initiative
• Strong systems and software skills, with the ability to quickly learn and adapt to new platforms

Responsibilities

• Office Management – Coordinate the day-to-day running of the office, including supplies, facilities, visitors, incoming enquiries, couriers, meetings, travel and general administration.
• Project Support – Provide administrative support to Project Managers, including project set-up, documentation, meeting minutes, purchase orders and project related admin.
• HR Support – Assist with recruitment, onboarding and offboarding, employment documentation, training and employee records, while helping organise company events, wellbeing initiatives and activities that create a connected and supportive workplace.
• Compliance – Assist with maintaining health and safety, environmental and quality documentation, training records, project compliance and prequalification requirements.
• Fleet Management – Coordinate the company vehicle fleet, including servicing, WOFs, registrations, repairs, vehicle checks and related records.
• Systems & Processes – Maintain accurate filing and document control across company systems, while identifying practical ways to improve processes and systems.

Skills

Communication skills

Initiative

Project administration

Software skills

Job description

HOME Recruitment is assisting a client in the design and construction sector in Auckland to find an organised Office Manager. You will keep the office, projects and people organised and ensure nothing falls through the cracks.

The role covers office management, project support, HR tasks, compliance, fleet coordination and systems improvement in a hands-on environment. A proactive team player will thrive here, with strong communication and initiative.