Senior Administrative Officer - Regional Operations

Placements24; Queenstown; Hybrid; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Pension fund contributions

Medical aid contributions

Job summary

Placements24 is seeking a Senior Administrative Officer for the Queenstown region. The role combines on‑site responsibilities with hybrid work flexibility, focusing on streamlining administrative operations and providing senior‑level support to the Regional Manager and team.

You will coordinate meetings, manage records, assist with budgeting, and help onboard new regional staff while maintaining compliance and efficiency across the office.

Qualifications

• 4+ years in an administrative role, preferably in a supervisory or senior capacity.
• Experience with non-profit organizations or community development is a plus.
• Strong written and verbal English communication skills.
• Ability to work independently and as part of a remote/on-site team.

Responsibilities

• Oversee day‑to‑day administrative operations of the regional office.
• Provide high‑level admin support to Regional Manager and team.
• Coordinate meetings, workshops and events, including logistics and documentation.
• Maintain accurate records, databases and filing for the region.
• Manage office supplies, equipment and vendor relationships.
• Handle communications including correspondence, calls and emails.
• Prepare reports, presentations and documents as required.
• Assist with budget tracking and financial administration for the regional office.
• Ensure compliance with organizational policies and procedures.
• Support onboarding and integration of new regional staff.

Skills

Organizational skills

Communication

Time management

Problem solving

Team collaboration

Education

Administrative qualification

Tools

Microsoft Office Suite

Job description

About the Role Our client, a non‑profit organization focused on community development, is seeking a Senior Administrative Officer to manage and streamline administrative operations within its Queenstown, Eastern Cape regional office.

This role offers a hybrid work arrangement, balancing remote flexibility with essential on‑site duties. The successful candidate will be responsible for overseeing daily administrative tasks, supporting regional staff, managing office resources, and ensuring efficient operational workflows. This is a vital position for an individual with exceptional organizational skills, a strong sense of responsibility, and the ability to work autonomously and collaboratively. We are looking for someone who is passionate about making a difference and possesses a proactive approach to administrative management within a community‑focused setting. The role is based in Queenstown.

Key Responsibilities

• Manage the day‑to‑day administrative operations of the regional office in Queenstown.
• Provide high‑level administrative support to the Regional Manager and other team members.
• Coordinate meetings, workshops, and community outreach events, including logistics and documentation.
• Maintain accurate and organized records, databases, and filing systems for the region.
• Manage office supplies, equipment, and vendor relationships, ensuring cost‑effectiveness.
• Handle incoming and outgoing communications, including correspondence, phone calls, and emails.
• Prepare reports, presentations, and other documents as required.
• Assist with budget tracking and financial administration for the regional office.
• Ensure compliance with organizational policies and procedures.
• Support the onboarding and integration of new regional staff.

Requirements

• Minimum of 4 years of experience in an administrative role, preferably in a supervisory or senior capacity.
• Experience working with non‑profit organizations or community development initiatives is a plus.
• Exceptional organizational and time management skills, with the ability to manage multiple tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong written and verbal communication skills in English.
• Ability to work independently and as part of a remote and on‑site team.
• Proactive problem‑solving abilities and a commitment to continuous improvement.
• High level of discretion and professionalism.
• Adaptability to a hybrid work environment.
• Relevant administrative qualification or equivalent experience.

Benefits

• Competitive salary and benefits package.
• Hybrid work arrangement offering flexibility.
• Opportunity to contribute to meaningful community development work in Queenstown, Eastern Cape.
• Professional development opportunities.
• A collaborative and supportive work environment.
• Pension fund and medical aid contributions.