Senior Administrative Executive - Corporate Affairs

Placements24; Queenstown; Hybrid; NZD 64,000 - 96,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Medical aid and pension

Job summary

Placements24 seeks a Senior Administrative Executive to support the corporate affairs function in Queenstown, Eastern Cape. You will manage complex calendars, coordinate high-level meetings, and prepare board materials while liaising with internal and external stakeholders.

Applicants should have 6+ years in a senior admin role with governance or legal exposure, strong organizational skills, and the ability to work effectively in a hybrid setup.

Qualifications

• Six+ years in a senior administrative or executive assistant role, ideally in a corporate or legal setting.
• Experience supporting corporate affairs, governance, or legal departments.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Professional written and verbal communication with discretion and integrity.

Responsibilities

• Manage complex calendars and travel for senior executives in corporate affairs.
• Prepare and edit high-level correspondence, reports, and board meeting materials.
• Coordinate internal and external meetings including board meetings and stakeholder consultations.
• Act as primary contact for internal departments and external partners with professional communication.
• Maintain confidential corporate records and ensure governance compliance.
• Support planning and execution of corporate events, AGMs, and investor relations activities.

Skills

Calendar management

Stakeholder coordination

Written and verbal communication

Governance knowledge

Independent worker in hybrid model

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Board portal software (plus)

Job description

About the Role

Our client, a respected corporate entity, is seeking a highly experienced Senior Administrative Executive to provide comprehensive support to their corporate affairs department in Queenstown, Eastern Cape . This pivotal role involves managing complex schedules, coordinating high-level meetings, preparing critical documentation, and acting as a key liaison for internal and external stakeholders. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving, with a keen understanding of corporate governance and stakeholder engagement. This position offers a hybrid work model, blending in-office presence for crucial collaborative tasks with the flexibility of remote work. Join us to contribute to the strategic functioning of our client's corporate operations.

Key Responsibilities

• Manage the complex calendars and travel arrangements for senior executives within corporate affairs.
• Prepare and edit high-level correspondence, reports, presentations, and board meeting materials.
• Coordinate and schedule internal and external meetings, including board meetings and stakeholder consultations.
• Act as a primary point of contact for internal departments and external partners, ensuring professional communication.
• Maintain confidential corporate records and ensure compliance with governance standards.
• Support the planning and execution of corporate events, AGMs, and investor relations activities.
• Assist with the preparation of regulatory filings and compliance documentation.
• Manage office logistics, supplies, and vendor relationships for the corporate affairs department.
• Conduct research and compile information for strategic initiatives and projects.
• Provide proactive support and anticipate the needs of senior management.

Requirements

• A minimum of 6 years of experience in a senior administrative or executive assistant role, preferably in a corporate or legal environment.
• Demonstrated experience supporting corporate affairs, governance, or legal departments.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with board portal software is a plus.
• High level of discretion, integrity, and ability to handle sensitive information.
• Proactive problem-solving skills and a meticulous attention to detail.
• Ability to work independently and collaborate effectively within a hybrid work model.
• Experience in Queenstown, Eastern Cape or a strong willingness to commute is preferred.
• A relevant tertiary qualification is highly advantageous.

Benefits

• Competitive salary and comprehensive benefits package.
• Hybrid work model offering enhanced work-life balance.
• Opportunity to work within a key corporate function in Queenstown, Eastern Cape .
• Contribution to medical aid and pension fund.
• Opportunities for professional development and career advancement.
• Supportive and professional work environment.
• Annual performance-based bonuses.