Administrative Assistant III

Placements24; Queenstown; Hybrid; NZD 20,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Hybrid work model

Professional growth opportunities

Job summary

Placements24 is seeking an experienced Administrative Assistant III for its Queenstown team. The role provides advanced administrative support to departmental managers, including scheduling, records management, and document preparation.

It is a hybrid position with a focus on accuracy, discretion, and proactive problem-solving. The successful candidate will demonstrate exceptional organizational and communication skills, experience with ERP systems, and the ability to manage confidential

Qualifications

• Significant experience as an Administrative Assistant, preferably senior/III level.
• Proficient in MS Office and ERP systems with strong organizational skills.
• Excellent written and verbal communication; ability to handle confidential info.

Responsibilities

• Provide comprehensive administrative support to departmental managers and teams, including scheduling, correspondence, and travel arrangements.
• Manage and organize departmental records, files, and databases with meticulous accuracy.
• Prepare and edit reports, presentations, and other critical documents.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Serve as a point of contact for internal and external inquiries, directing them appropriately.
• Assist with budget tracking and expense report processing for the department.
• Support the implementation of departmental projects and initiatives from an administrative perspective.
• Maintain office supplies and manage relationships with vendors.
• Handle confidential information with discretion and professionalism.

Skills

Advanced MS Office

ERP experience

Organizational skills

Written and verbal communication

Confidential information handling

Problem-solving

Independence and teamwork

Tools

Microsoft Office Suite

ERP systems

Job description

About the Role

Our client, a significant player in its sector, is seeking a highly skilled and experienced Administrative Assistant III to join their team in Queenstown, Eastern Cape. This role is essential for providing advanced administrative support to departmental managers and teams, ensuring the efficient functioning of operations. The successful candidate will possess strong organizational capabilities, excellent communication skills, and a proactive approach to problem-solving. This hybrid position allows for a dynamic work environment, balancing collaborative office-based work with periods of remote flexibility, promoting an optimal work-life balance.

Key Responsibilities

• Provide comprehensive administrative support to departmental managers and teams, including scheduling, correspondence, and travel arrangements.
• Manage and organize departmental records, files, and databases with meticulous accuracy.
• Prepare and edit reports, presentations, and other critical documents.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Serve as a point of contact for internal and external inquiries, directing them appropriately.
• Assist with budget tracking and expense report processing for the department.
• Support the implementation of departmental projects and initiatives from an administrative perspective.
• Maintain office supplies and manage relationships with vendors.
• Handle confidential information with discretion and professionalism.

Requirements

• Significant experience as an Administrative Assistant, preferably at a senior or level III capacity.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with enterprise resource planning (ERP) systems.
• Exceptional organizational and time-management skills with a proven ability to prioritize tasks effectively.
• Strong written and verbal communication skills, capable of professional interaction.
• Demonstrated ability to handle confidential information with integrity.
• Proactive problem-solving skills and a keen eye for detail.
• Ability to work independently and collaboratively within a team setting.
• Experience in coordinating departmental projects is highly desirable.

Benefits

• Our client offers a competitive salary and a comprehensive benefits package, including health insurance and retirement savings plans.
• This hybrid role provides a flexible working arrangement, allowing for a productive blend of office presence and remote work.
• You will have opportunities for professional growth and development within a supportive and dynamic organizational culture in Queenstown, Eastern Cape.
• Join a team committed to excellence and contribute to the success of vital departmental operations.