Senior Remote Administrative Assistant

Placements24; Queenstown; Hybrid; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Home office stipend

Fully remote work

Online training programs

Job summary

Placements24 is seeking an experienced Senior Remote Administrative Assistant to deliver high-level administrative support in a fully remote setting. The role demands managing complex calendars, coordinating projects, and maintaining professional communications across a distributed team.

Ideal candidates have 7+ years in admin roles, strong proficiency in MS Office and Google Workspace, and experience with Zoom/Teams/Slack.

Qualifications

• 7+ years of progressive experience as an Administrative Assistant, with substantial remote work experience.
• Proficient in Microsoft Office Suite and Google Workspace.
• Experience with virtual collaboration tools (Zoom, Teams, Slack) and project management software.
• Excellent organizational, time management, and prioritization skills; strong written and verbal communication.

Responsibilities

• Manage complex calendars and travel arrangements for executives or senior team members.
• Prepare, proofread, and edit confidential documents with high accuracy.
• Organize and facilitate virtual meetings, prepare agendas, minutes, and follow up on actions.
• Serve as a primary contact for internal and external stakeholders; screen calls and emails.
• Maintain digital filing systems and ensure data integrity and accessibility.
• Support project management: track progress, coordinate resources, and meet deadlines.

Skills

Advanced MS Office

Google Workspace

Video conferencing tools

Project management tools

Remote work discipline

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Slack

Project management software

Job description

About the Role

Our client is seeking a highly experienced and exceptionally organized Senior Remote Administrative Assistant to provide top-tier support within a fully remote framework. This role is vital for ensuring the seamless operation of administrative functions for a high-performing team. The ideal candidate will possess extensive experience in managing complex schedules, coordinating projects, and communicating effectively across a distributed workforce. This is a remote-first position, demanding self-discipline, proactive problem-solving, and a commitment to maintaining high standards of efficiency and professionalism from their home office. The role requires individuals who can operate autonomously and deliver consistent, high-quality support without direct supervision, supporting operations potentially linked to Queenstown, Eastern Cape.

Key Responsibilities

• Manage and coordinate complex calendars and travel arrangements for multiple executives or senior team members.
• Prepare, proofread, and edit confidential correspondence, reports, presentations, and other critical documents with exceptional accuracy.
• Organize and facilitate virtual meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
• Serve as a primary point of contact for internal and external stakeholders, screening calls, managing email correspondence, and directing inquiries efficiently.
• Maintain and organize comprehensive digital filing systems, ensuring data integrity and accessibility.
• Assist with project management support, including tracking progress, coordinating resources, and ensuring deadlines are met.
• Process expense reports and manage corporate credit card reconciliation accurately and promptly.
• Handle sensitive and confidential information with the utmost discretion and security.
• Proactively identify areas for administrative process improvement and implement solutions.
• Provide general administrative support to the wider team as needed, fostering a collaborative remote environment.

Requirements

• Minimum of 7 years of progressive experience as an Administrative Assistant, with a significant portion in remote roles.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Demonstrated experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and project management software.
• Exceptional organizational, time management, and prioritization skills; ability to multitask effectively in a remote setting.
• Superior written and verbal communication skills, with a keen eye for detail and professional presentation.
• Proven ability to handle confidential and sensitive information with the utmost discretion.
• Strong proactive and problem-solving approach, with the ability to anticipate needs.
• Must possess a reliable high-speed internet connection and a dedicated, professional home office setup.
• Ability to work independently with minimal supervision and maintain a high level of productivity.
• Commitment to a fully remote work arrangement, with operational awareness of the Queenstown, Eastern Cape region.

Benefits

This role offers a highly competitive salary and the significant advantage of a fully remote working arrangement, providing unparalleled flexibility and work-life balance. Our client provides a generous stipend for home office expenses and offers comprehensive professional development opportunities through online training and certification programs. Employees are part of an innovative and supportive virtual team that fosters collaboration and growth. This is an excellent opportunity for an experienced administrative professional to contribute significantly from anywhere, supporting business functions connected to Queenstown, Eastern Cape.