Senior Administrative Coordinator

Placements24; Queenstown; On-site; NZD 37,000 - 51,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund

Professional development

Annual leave

Performance incentives

Employee assistance program

Queenstown location

Career growth

Job summary

Placements24 is seeking a Senior Administrative Coordinator to support operations in Queenstown. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

You will coordinate administrative processes, support management, and ensure smooth day-to-day office functioning in a growing organization in the Eastern Cape region. The ideal candidate will have extensive experience in administrative coordination, exceptional communication,

Qualifications

• Minimum of 5 years in administrative coordination or senior administrative roles.
• Proven ability to manage complex administrative tasks and projects.
• Experience with databases and record-keeping.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.

Responsibilities

• Coordinate and oversee various administrative projects and tasks to ensure timely completion.
• Provide high-level administrative support to management and other key personnel.
• Manage complex calendars, schedule meetings, and coordinate internal and external appointments.
• Prepare and edit documents, reports, presentations, and correspondence with precision.
• Maintain and improve filing systems, both electronic and physical.
• Manage office supplies inventory and oversee procurement processes.
• Organize travel arrangements and itineraries.
• Act as liaison between departments and external stakeholders.
• Assist in planning and execution of company events and meetings.
• Ensure office environment is organized, functional and safe.
• Process and manage expense reports and related documentation.
• Handle confidential information with discretion and integrity.
• Support onboarding for new employees with administrative documentation.
• Identify opportunities to improve administrative workflows.
• Assist with special assignments and projects as directed by management.

Skills

Strong organizational skills

Excellent communication

Multitasking

Problem-solving

Team collaboration

Discretion with confidential info

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Database management

Job description

About the Role

Our client is seeking a highly motivated and experienced Senior Administrative Coordinator to play a key role in supporting their operations in Queenstown, Eastern Cape . This position requires a candidate with exceptional organizational abilities, strong attention to detail, and the capacity to manage multiple complex tasks efficiently. The successful applicant will be responsible for coordinating administrative processes, supporting management, and ensuring the smooth day-to-day functioning of the office. This is an excellent opportunity for a seasoned administrative professional to contribute to a growing organization in a significant regional center. We are dedicated to providing a supportive and professional work environment that encourages professional development and recognizes outstanding contributions. The Senior Administrative Coordinator will be instrumental in enhancing operational efficiency and ensuring that all administrative activities align with the company's strategic goals within the Eastern Cape region. Your leadership and organizational skills will be highly valued.

Key Responsibilities

• Coordinate and oversee various administrative projects and tasks to ensure timely completion.
• Provide high-level administrative support to management and other key personnel.
• Manage complex calendars, schedule meetings, and coordinate internal and external appointments.
• Prepare and edit documents, reports, presentations, and correspondence with precision.
• Maintain and improve efficient filing systems, both electronic and physical.
• Manage office supplies inventory and oversee procurement processes.
• Organize and coordinate travel arrangements and itineraries.
• Act as a liaison between departments and external stakeholders on administrative matters.
• Assist in the planning and execution of company events and meetings.
• Ensure the office environment is organized, functional, and meets safety standards.
• Process and manage expense reports and related documentation.
• Handle confidential information with the utmost discretion and integrity.
• Support the onboarding process for new employees with administrative documentation.
• Identify opportunities for process improvements in administrative workflows.
• Assist with special assignments and projects as directed by management.

Requirements

• Minimum of 5 years of experience in an administrative coordination or senior administrative role.
• Proven experience in managing complex administrative tasks and projects.
• Excellent organizational skills, with strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite ("Word", "Excel", "PowerPoint", "Outlook").
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and manage deadlines.
• Proactive problem-solving abilities and capacity for independent work.
• Experience with database management and record-keeping.
• Professional demeanor and excellent interpersonal skills.
• Ability to work collaboratively within a team environment.
• Discretion in handling sensitive and confidential information.
• Previous experience working in the Eastern Cape , particularly in or near Queenstown , is highly desirable.
• Adaptability to a dynamic work environment and changing priorities.
• A commitment to maintaining high standards of administrative support.

Benefits

• Competitive salary package based on experience and qualifications.
• Comprehensive medical aid and retirement fund options.
• Opportunities for professional development and skills enhancement.
• A supportive and professional work environment.
• Generous annual leave entitlement.
• Potential for performance-based incentives.
• Employee assistance program for well-being.
• Convenient location in Queenstown .
• A culture that values collaboration and efficiency.
• Career growth opportunities within the organization.