Administrative Officer

Placements24; Queenstown; On-site; NZD 35,000 - 55,000; Full time

Job summary

Placements24 is seeking a focused Administrative Officer for a Queenstown-based role. You will manage communications, maintain records, schedule meetings, and prepare documents to support multiple departments.

The ideal candidate will demonstrate strong organizational skills, excellent communication, and a proactive approach to problem-solving in a fast-paced office environment. This on-site position offers stability and opportunities for professional growth.

Qualifications

• Previous experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and manage time effectively.
• Knowledge of office procedures and administrative systems.
• Professional demeanor and strong customer service skills.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.
• A relevant administrative qualification or certificate is a plus.

Responsibilities

• Manage incoming and outgoing communications, including mail, email, and phone calls.
• Maintain and organize company records, files, and databases in an accurate and efficient manner.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare documents, reports, and presentations as required.
• Assist with general office duties such as managing supplies, operating office equipment, and maintaining a tidy workspace.
• Provide administrative support to different departments and management staff.
• Handle inquiries from clients and visitors in a professional and courteous manner.
• Ensure office policies and procedures are followed consistently.
• Support the onboarding process for new employees with administrative tasks.
• Assist with basic event planning and coordination for office functions.

Skills

Organizational skills

Written and verbal communication

Multitasking

Discretion with confidential info

Education

Administrative qualification/certificate

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

About the Role

Our client, a respected organization in **Queenstown, Eastern Cape**, is seeking a dedicated and detail-oriented Administrative Officer. This role is crucial for the efficient functioning of the office, involving a broad range of administrative tasks and support functions. You will be responsible for managing correspondence, maintaining records, coordinating meetings, and providing general administrative assistance to various departments. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This is an excellent opportunity to contribute to a stable organization and develop your administrative career within the **Eastern Cape**. This position requires consistent on-site presence.

Key Responsibilities

• Manage incoming and outgoing communications, including mail, email, and phone calls.
• Maintain and organize company records, files, and databases in an accurate and efficient manner.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare documents, reports, and presentations as required.
• Assist with general office duties such as managing supplies, operating office equipment, and maintaining a tidy workspace.
• Provide administrative support to different departments and management staff.
• Handle inquiries from clients and visitors in a professional and courteous manner.
• Ensure office policies and procedures are followed consistently.
• Support the onboarding process for new employees with administrative tasks.
• Assist with basic event planning and coordination for office functions.

Requirements

• Previous experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and manage time effectively.
• Knowledge of office procedures and administrative systems.
• Professional demeanor and strong customer service skills.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.
• A relevant administrative qualification or certificate is a plus.

Benefits

Our client offers a competitive salary and benefits package. This position is based in **Queenstown, Eastern Cape**, offering a stable work environment and the chance to become an integral part of the local community. Join a team that values dedication and efficiency. Opportunities for professional development and skill enhancement are available. Our client provides a supportive atmosphere for employees looking to build a lasting career in administration.