Regional Administrative Coordinator

Placements24; Queenstown; Hybrid; NZD 19,000 - 30,000; Full time

Benefits offered by this job

Medical aid

Retirement contributions

Flexible work arrangements

Training and development

Job summary

Placements24 is seeking a Regional Administrative Coordinator for our client, a non-profit focused on community development in Queenstown. You will manage daily office operations, coordinate regional activities, and support multiple programs with meticulous records and clear communication.

You will liaise with partners, prepare reports, handle inquiries, and ensure policy compliance. The role offers a stable, full-time position with opportunities for professional growth and flexible work

Qualifications

• 3+ years of experience in administrative or coordination roles, preferably in non-profit.
• Excellent written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment.

Responsibilities

• Oversee daily administrative operations of the regional office.
• Coordinate project activities, schedules and meetings for the regional team.
• Manage office supplies, equipment and inventory.
• Prepare and distribute reports and documentation.
• Liaise with stakeholders and community members to facilitate communication and collaboration.
• Maintain records and databases related to programs and operations.
• Assist in planning and executing community outreach events and workshops.

Skills

Strong organization

Excellent communication

Multitasking

Proactive problem-solving

Education

High school diploma

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a non-profit organization dedicated to community development in the Queenstown, Eastern Cape region, is seeking a highly organized and efficient Regional Administrative Coordinator. This pivotal role is responsible for managing the administrative functions of the regional office, ensuring smooth operations and effective support for various community programs. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. You will be instrumental in coordinating activities, managing resources, and facilitating communication across the region. This is a rewarding opportunity for a dedicated administrator to make a significant impact in the Queenstown community.

Key Responsibilities

• Oversee and manage the daily administrative operations of the regional office.
• Coordinate project activities, schedules, and meetings for the regional team.
• Manage office supplies, equipment, and inventory, ensuring efficient resource utilization.
• Prepare and distribute reports, correspondence, and other necessary documentation.
• Liaise with stakeholders, partners, and community members to facilitate communication and collaboration.
• Maintain accurate records and databases related to programs and operations.
• Assist in the planning and execution of community outreach events and workshops.
• Handle inquiries from the public and direct them to the appropriate departments or personnel.
• Ensure compliance with organizational policies and procedures.
• Provide administrative support to the regional management team as needed.

Requirements

• A minimum of 3 years of experience in an administrative or coordination role, preferably within the non-profit sector.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and a meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment.
• Experience in record-keeping and database management.
• A proactive and resourceful approach to identifying and solving administrative challenges.
• High school diploma or equivalent; a relevant qualification or certification is advantageous.
• A passion for community development and social impact is highly valued.
• Ability to work independently and collaboratively within a team in Queenstown .

Benefits

Our client offers a competitive annual salary, along with a comprehensive benefits package including medical aid and retirement contributions. This role provides excellent opportunities for professional growth and the chance to contribute meaningfully to community initiatives. The organization fosters a collaborative and impactful work environment in Queenstown , valuing employee dedication. Additional benefits include ongoing training and development, flexible work arrangements, and the satisfaction of making a positive difference in the lives of others. This is a fulfilling career path.