Programme Support Officer

Placements24; Queenstown; On-site; NZD 52,000 - 76,000; Full time

Benefits offered by this job

On-site work in Queenstown

Contract extension potential

Job summary

Placements24 is seeking a reliable Programme Support Officer to provide essential administrative and logistical support for community programs in Queenstown. This on-site role requires meticulous planning, coordination of resources, and strong organizational skills to ensure programs run smoothly.

The successful candidate will manage schedules, maintain documentation, handle procurement, and act as a contact for participants and stakeholders while working closely with the programme team to

Qualifications

• Requires National Certificate in Office Administration or similar.
• At least 2 years of administrative or programme support experience.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good communication and interpersonal skills; team-oriented.
• Experience in event coordination is a plus.
• Reliability and strong work ethic.
• Familiarity with community-based/non-profit settings is beneficial.

Responsibilities

• Provide administrative and logistical support to programme managers and coordinators.
• Manage program schedules, calendars, and meeting arrangements.
• Coordinate procurement and distribution of program materials and resources.
• Maintain accurate program records and databases.
• Assist with preparation of program reports and presentations.
• Serve as a point of contact for participants, volunteers, and external stakeholders.
• Support planning and execution of program events and activities.
• Handle general office duties including correspondence and filing.
• Assist with budget tracking and expense management.
• Ensure compliance with organizational policies and procedures.

Skills

Organizational skills

Time management

Attention to detail

Communication

Teamwork

Event coordination

Education

National Certificate in Office Administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a reliable and organized Programme Support Officer to provide essential administrative and logistical assistance for various community programs in Queenstown, Eastern Cape . This is an on‑site position, crucial for the smooth operation of our community initiatives. You will play a key role in ensuring programs are delivered efficiently and effectively, supporting the programme team in all administrative aspects. Responsibilities include managing schedules, coordinating resources, maintaining program documentation, and acting as a point of contact for participants and stakeholders. The ideal candidate will possess excellent organizational skills, attention to detail, and a proactive approach to problem‑solving. A strong understanding of community‑based projects and the ability to work collaboratively within a team are essential. This role requires a consistent presence at our Queenstown office to facilitate direct support and coordination. We are looking for someone dedicated to facilitating the success of our programs through meticulous planning and execution of support functions. This is an opportunity to be an integral part of impactful community work. The focus is on hands‑on support and ensuring operational excellence at the local level.

Key Responsibilities

• Provide administrative and logistical support to program managers and coordinators.
• Manage program schedules, calendars, and meeting arrangements.
• Coordinate the procurement and distribution of program materials and resources.
• Maintain accurate and organized program records and databases.
• Assist with the preparation of program reports and presentations.
• Serve as a point of contact for participants, volunteers, and external stakeholders.
• Support the planning and execution of program events and activities.
• Handle general office duties, including correspondence and filing.
• Assist with budget tracking and expense management for programs.
• Ensure compliance with organizational policies and procedures.

Requirements

• A relevant qualification, such as a National Certificate in Office Administration or a related field.
• At least 2 years of experience in an administrative support or programme support role.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Good communication and interpersonal skills.
• Ability to work effectively in a team environment.
• Experience in event coordination is an advantage.
• Reliability and a strong work ethic.
• Familiarity with community‑based organizations or non‑profit settings is beneficial.

Benefits

• A contract salary of ZAR per annum.
• On‑site work environment in Queenstown .
• Opportunity to gain experience in program management support.
• Potential for contract extension based on performance.
• Team‑based work environment.
• Exposure to diverse community projects.