Senior Office Administrator

Placements24; Queenstown; Hybrid; NZD 90,000 - 110,000; Full time

Benefits offered by this job

Medical aid plan

Provident fund

Hybrid work model

Job summary

Placements24 is seeking a highly experienced Senior Office Administrator in Queenstown. The role focuses on managing day-to-day administrative operations, supporting the management team, and maintaining an efficient office environment.

A hybrid work arrangement offers on-site collaboration with remote flexibility. The ideal candidate has a tertiary qualification in Administration or Business Management, 5+ years in administration (2+ in a senior role), and strong MS Office skills.

Qualifications

• A relevant tertiary qualification in Administration or Business Management.
• Minimum of 5 years of office administration experience, with at least 2 years in a senior/supervisory role.
• Experience supporting management and overseeing office operations.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills, attention to detail, and ability to multitask.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a hybrid setting.
• Problem-solving mindset and proactive approach to administrative challenges.
• Experience in the Eastern Cape region is an advantage.

Responsibilities

• Oversee and manage all general office administration functions.
• Provide high-level administrative support to senior management, including calendar management and correspondence.
• Develop and refine administrative procedures to enhance efficiency.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate meetings, events, and travel arrangements for staff and management.
• Maintain accurate records, filing systems, and databases.
• Act as a key contact for internal and external stakeholders.
• Supervise and mentor junior administrative staff.
• Ensure compliance with company policies and health and safety regulations.

Skills

Organisational skills

Multitasking

Written & verbal communication

Proactive problem-solving

Independent & collaborative work

Leadership/mentoring

Education

Tertiary qualification in Administration or Business Management

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a growing organisation based in Queenstown, Eastern Cape , is actively seeking a highly experienced and organised Senior Office Administrator . This role is critical for managing the day-to-day administrative operations, ensuring efficiency, and providing comprehensive support to the management team and staff. The ideal candidate will possess strong leadership qualities, exceptional organisational skills, and the ability to handle diverse responsibilities effectively. This hybrid position allows for a balance of on-site collaboration and remote flexibility, making it an attractive opportunity for professionals seeking a dynamic work arrangement within the Queenstown community. You will be instrumental in maintaining a productive and orderly office environment.

Key Responsibilities

• Oversee and manage all general office administration functions.
• Provide high-level administrative support to senior management, including calendar management and correspondence.
• Develop, implement, and refine administrative procedures to enhance operational efficiency.
• Manage office supplies, equipment, and vendor relationships, ensuring cost-effectiveness.
• Coordinate meetings, events, and travel arrangements for staff and management.
• Maintain accurate records, filing systems, and databases.
• Act as a key point of contact for internal and external stakeholders.
• Supervise and mentor junior administrative staff, fostering a positive team dynamic.
• Ensure compliance with company policies and health and safety regulations.

Requirements

• A relevant tertiary qualification in Administration or Business Management.
• Minimum of 5 years of experience in office administration, with at least 2 years in a senior or supervisory capacity.
• Proven experience in supporting management and overseeing office operations.
• Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills, attention to detail, and ability to multitask.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a hybrid work setting.
• Problem-solving skills and a proactive approach to administrative challenges.
• Experience within the Eastern Cape region is an advantage.

Benefits

Our client offers a competitive annual salary of , reflecting the senior nature of this role. In addition to a strong salary, employees will have access to a comprehensive medical aid plan and contribute to a provident fund. We are committed to fostering a supportive and professional work environment in Queenstown, Eastern Cape , with opportunities for continuous learning and career advancement. The hybrid work model provides valuable flexibility, promoting a healthy work-life balance. Join a dedicated team and contribute to the success of a growing organisation.