Office Administrator / Secretary

Placements24; Queenstown; On-site; NZD 20,000 - 28,000; Full time

Job summary

WhatJobs Direct in Queenstown, ZA is seeking a proactive Office Administrator to manage day-to-day operations on-site. You will handle correspondence, scheduling, filing, and provide essential support to the team in a busy office environment.

The role requires strong organizational and communication skills, attention to detail, and the ability to work independently. An on-site position offering stable employment and opportunities for professional growth.

Qualifications

• Experience in Office Administrator or Secretary role preferred.
• Proficient with Microsoft Word, Excel, and Outlook.
• Strong organizational and multitasking abilities.
• Excellent written and verbal English communication.
• Independent work and time management skills.
• Professional demeanor and interpersonal skills.

Responsibilities

• Manage incoming and outgoing mail, emails, and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain organized physical and digital filing systems.
• Prepare and edit documents, reports, and correspondence.
• Manage office supplies inventory and place orders as needed.
• Greet visitors and provide general information.
• Assist with basic bookkeeping and expense tracking.
• Ensure the office environment is clean, organized, and well-maintained.
• Support staff with administrative tasks and inquiries.
• Coordinate office equipment maintenance and support.

Skills

Microsoft Office

Organizational skills

Communication

Education

High school diploma

Tools

Outlook

Job description

About the Role

Our client, WhatJobs Direct, is seeking a proactive and efficient Office Administrator / Secretary to manage their operations in Queenstown, Eastern Cape, ZA . This is a full-time, on-site position, crucial for maintaining the smooth functioning of daily administrative activities. The ideal candidate will be responsible for a broad spectrum of tasks, including managing office correspondence, scheduling, maintaining records, and providing essential support to the team. We are looking for an organized and communicative individual with a keen eye for detail and a commitment to fostering a professional and productive work environment. This role offers a great opportunity to be an integral part of a local team and contribute directly to the company's operational success within the **Queenstown, Eastern Cape, ZA** region.

Key Responsibilities

• Manage incoming and outgoing mail, emails, and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain organized physical and digital filing systems.
• Prepare and edit documents, reports, and correspondence.
• Manage office supplies inventory and place orders as needed.
• Greet visitors and provide general information.
• Assist with basic bookkeeping and expense tracking.
• Ensure the office environment is clean, organized, and well-maintained.
• Support staff with administrative tasks and inquiries.
• Coordinate office equipment maintenance and support.

Requirements

• Previous experience in an Office Administrator or Secretary role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills in English.
• Ability to work independently and manage time effectively.
• Professional demeanor and strong interpersonal skills.
• High school diploma or equivalent; relevant certifications are a plus.
• Familiarity with office equipment and administrative procedures.
• Attention to detail and a commitment to accuracy.
• A reliable and punctual individual committed to an on-site role.

Benefits

This on-site role offers a competitive salary and the opportunity to work within a stable and supportive office environment. Our client provides opportunities for professional development and the chance to gain valuable experience in administrative management. You will be an essential part of a local team, contributing directly to the daily operations and success of the business. The role comes with standard employment benefits and the satisfaction of contributing to a functional and well-managed office in **Queenstown, Eastern Cape, ZA**. This position is ideal for an organized and dedicated administrative professional.