Administrative Specialist

Placements24; Queenstown; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Health coverage

On-site work environment

Growth opportunities

Comprehensive benefits

Job summary

Placements24 in Queenstown is seeking an Administrative Specialist to support day-to-day office operations with meticulous organization and proactive communication. The role covers a wide range of tasks to help maintain high standards of operational efficiency.

You will manage correspondence, filing, meeting prep, data entry, and general admin while coordinating supplies and equipment. This is an on-site position offering growth and a comprehensive benefits package.

Qualifications

• Experience in an Administrative or Specialist role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Maintain accurate and organized filing systems, both physical and digital.
• Provide support for meeting preparation, including scheduling, agenda distribution, and minute-taking.
• Assist with data entry, document preparation, and general office administration.
• Coordinate office supplies and ensure the smooth operation of office equipment.
• Support team members with various administrative tasks as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Independent and team work

Tools

Word

Excel

Outlook

Job description

About the Role

Our client is seeking a meticulous and efficient Administrative Specialist to enhance their operations in Queenstown. In this role, you will be responsible for a wide array of administrative duties, ensuring the smooth and organized functioning of the office. Your attention to detail and proactive approach will be key to supporting the team and maintaining high standards of operational excellence. This position offers a stable environment for a dedicated administrative professional to contribute meaningfully.

Key Responsibilities

• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Maintain accurate and organized filing systems, both physical and digital.
• Provide support for meeting preparation, including scheduling, agenda distribution, and minute-taking.
• Assist with data entry, document preparation, and general office administration.
• Coordinate office supplies and ensure the smooth operation of office equipment.
• Support team members with various administrative tasks as needed.

Requirements

• Previous experience in an Administrative or Specialist role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.

Benefits

• A competitive annual salary appropriate for the role and location.
• On-site work environment promoting team cohesion and collaboration.
• Opportunities for professional growth and skill development.
• A comprehensive benefits package including health coverage.
• A supportive and stable workplace dedicated to employee well-being.