Reception / Administration Support

REAP Central Plateau; Taupo; On-site; NZD 42,000 - 56,000; Full time

Job summary

REAP Central Plateau is seeking a friendly, organised Reception / Administration Support to join our small team in Taupo.

You will welcome visitors, answer calls and emails, book rooms, perform data entry and invoicing, and help keep the reception and shared areas tidy. Familiarity with Microsoft Office is helpful.

Experience in administration would be advantageous, but a positive attitude and willingness to learn are valued in a community-focused environment.

Qualifications

• Welcoming visitors, clients and whānau to the organisation.
• Answering and directing phone calls and emails.
• Maintaining a tidy and welcoming reception and shared areas.
• Booking and preparing rooms for meetings and appointments.
• General administration and data entry - Invoicing.
• Ordering office supplies and assisting with general office organisation.
• Assisting with meeting preparation and refreshments.
• Supporting the team with other reasonable administration duties as required.
• Ability to communicate across various social media platforms.

Responsibilities

• Welcoming visitors, clients and whānau to the organisation.
• Answering and directing phone calls and emails.
• Maintaining a tidy and welcoming reception and shared areas.
• Booking and preparing rooms for meetings and appointments.
• General administration and data entry - Invoicing.
• Ordering office supplies and assisting with general office organisation.

Skills

Communication

Interpersonal skills

Organised

Reliability

Confidentiality

Teamwork

Tools

Microsoft Office

Job description

REAP Central Plateau is a long-standing community organisation delivering education programmes and social services that support lifelong learning and wellbeing across the Central Plateau.

We are looking for a friendly, organised and reliable person to join our small team in a Reception / Administration Support role.

This is a varied role suited to someone who enjoys working with people, keeping things organised and providing day-to-day support to a busy team.

About the Role

The Reception / Administration Support person will be responsible for providing a welcoming first point of contact for visitors, whānau, clients and community members, while also providing general running of reception.

Key responsibilities include:

• Welcoming visitors, clients and whānau to the organisation
• Answering and directing phone calls and emails
• Maintaining a tidy and welcoming reception and shared areas
• Booking and preparing rooms for meetings and appointments
• General administration and data entry - Invoicing
• Ordering office supplies and assisting with general office organisation
• Assisting with meeting preparation and refreshments
• Supporting the team with other reasonable administration duties as required
• Ability to communicate across various social media platforms

About You

We are looking for someone who:

• Is friendly, approachable and welcoming
• Has good communication and interpersonal skills
• Is organised and able to manage their time effectively
• Is reliable and professional
• Is comfortable using computers, email and Microsoft Office
• Can work independently while also being part of a small team
• Understands the importance of confidentiality and professional boundaries
• Has a positive attitude and is willing to help where needed
• Enjoys working in a community-focused environment
• Previous reception or administration experience would be an advantage, but we are also interested in hearing from someone with the right attitude, skills and willingness to learn.

What We Offer

A friendly and supportive team environment

A varied role with opportunities to develop your administration skills

The opportunity to contribute to a community-focused organisation

A role where your contribution makes a difference to the people and whānau we work with

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• What's your expected annual base salary?
• How many years' experience do you have in an Administration Role?
• How much notice are you required to give your current employer?