Personal Assistant - Community Resilience

Northland Regional Council; Whangarei Heads; Presencial; NZD 60.000 - 85.000; Jornada completa

Descripción de la vacante

Northland Regional Council in Whangārei is seeking an experienced Personal Administrator to join our Community Resilience team, providing high-level, confidential support to the Group Manager and colleagues. You will manage diaries, co-ordinate workflows, prepare agendas, take minutes, and support council and committee processes, while improving administrative systems.

The role suits a proactive, adaptable professional with Microsoft 365 skills and a solid understanding of local government

Formación

• Three years or more in a high-level administrative, personal assistant and/or executive assistant role.
• Preparation of meeting agendas and minute taking.
• Professionalism, integrity and discretion, especially with sensitive information.
• Proficiency with Microsoft 365 and being technically savvy.
• Working knowledge of Te Tiriti O Waitangi.
• Understanding of local government legislation and experience in a local government environment is desirable.

Responsabilidades

• Provide end-to-end administrative support to the Group Manager and Community Resilience team.
• Coordinate diaries and workflows; triage communications and keep actions on track.
• Prepare agenda, take minutes and draft correspondence for council and working parties.
• Support group-wide administrative processes and contribute to financial administration.
• Identify opportunities to improve systems and ways of working.

Conocimientos

Agenda preparation

Minute taking

Professionalism & discretion

Organisational skills

Microsoft 365 proficiency

Te Tiriti O Waitangi knowledge

Local government knowledge

Herramientas

Microsoft 365

Descripción del empleo

Job Type: Permanent - Full Time

Location: Whangārei

Job Category: Administration and Business Support

Northland Regional Council’s role is to care for and protect Taitokerau Northland's environment and communities. Does that resonate with you?

Ko te aha ā mātou mahi? / What work do we do?

We’re focused on creating a healthy environment, strong economy and resilient communities - matching our skills and resources with the vision and aspirations of our people. Our mahi involves working in partnership with tāngata whenua and our communities to protect and care for our waters, land, air and native life, while building our region’s resilience and adapting to a changing climate. When you join us, you’re part of something bigger- helping Taitokerau thrive for generations to come.

Toitū te whenua, toitū te moana, toitū te tangata. If the land is well, if the sea is well, the people will thrive.

Te āheinga / The opportunity

We have a fantastic opportunity for an experienced Personal Administrator to join our Community Resilience team, providing high-level, professional and confidential support to the Group Manager and wider team. Acting as a trusted conduit between leadership, staff and elected members, you will play a pivotal role in managing priorities, coordinating workflows, and ensuring the smooth running of a dynamic and purpose-driven group. You’ll use your initiative and sound judgement to anticipate needs, triage communications, and keep key actions on track in a fast-paced environment.

You will bring a proactive, adaptable approach and be comfortable managing a wide range of responsibilities from diary and workflow coordination through to supporting council and committee processes. A key focus of the role will be providing end-to-end support for council and working party meetings, including coordination, agenda preparation, minute taking and drafting correspondence. Alongside this, you’ll help manage group-wide administrative processes, and contribute to financial administration, all while identifying opportunities to improve systems and ways of working.

Success in this role relies on building strong relationships and a collaborative mindset. You will work closely with managers across the organisation and build trusted connections with elected members, enabling you to anticipate and respond to needs with confidence. If you are someone who thrives on variety, takes pride in delivering high quality support, and is motivated by contributing to resilient communities, we’d love to hear from you.

He Kōrero Mōu / About You

We are looking for someone with exceptional communication skills who is proactive, customer-focused, and adaptable. With a strong sense of organisation and a service-driven approach, you’re able to manage competing priorities with ease and deliver consistently high-quality support in a fast-paced environment. In addition, you will bring the following:

• A minimum of three years’ experience in a high level administrative, personal assistant and/or executive assistant role.
• Preparation of meeting agendas and minute taking.
• A high level of professionalism, integrity and discretion, particularly around sensitive information.
• Expert proficiency with Microsoft 365 and technically savvy.
• A working knowledge of Te Tiriti O Waitangi
• Understanding of relevant local government legislation and experience working in a local government environment is desirable.

Ko te aha ngā painga o te mahi kei konei? / What are the benefits of working here?

Just as you care about your community and environment, NRC cares about you and your wellbeing. Our organisation celebrates collective efforts and achievements and recognises every individual for their contributions and dedication to their mahi.

We understand the importance of flexibility, so we’re committed to alternative working arrangements for our staff. We offer a range of flexible work arrangements to suit our people’s varied lifestyles, commitments and cultural needs.

Applications close on 11 October 2026.

Applicants for this position should have NZ residency/citizenship, or a valid NZ work visa.