Part-Time PA & Operations Admin — Flexible Hours

Barry Stewart Builders Ltd; Myross Bush; On-site; NZD 34,000 - 48,000; Part time

Job summary

Barry Stewart Builders Ltd in Invercargill is seeking an experienced PA and Operations Administrator to support senior management and keep daily operations running smoothly. This 30 hours per week role focuses on high-level personal assistance and broad operational tasks in a dynamic construction environment.

You will manage diaries, coordinate travel, prepare reports and oversee office systems, with responsibilities spanning invoicing, budgeting, HR support, and website maintenance.

Qualifications

• Proven experience as a Personal Assistant or Office Manager.
• Ability to manage multiple priorities and deadlines.
• Experience with Xero and basic bookkeeping preferred.

Responsibilities

• Diary management, meeting scheduling, and travel coordination.
• Prepare reports, presentations, and correspondence for senior staff.
• Coordinate meetings with agendas, minutes, and actions.
• Oversee office operations, supplies, and facilities.
• Maintain efficient administrative systems and processes.
• Handle invoicing and budget tracking.
• Serve as a point of contact for stakeholders.
• Maintain records and filing systems.
• Assist with project administration.
• Support HR tasks including onboarding.
• Manage website maintenance.

Skills

PA experience

Office management

Calendar management

Travel coordination

Communication

MS Office

Team coordination

Tools

Xero

Hubdoc

Job description

Barry Stewart Builders Ltd in Invercargill is seeking an experienced PA and Operations Administrator to support senior management and keep daily operations running smoothly. This 30 hours per week role focuses on high-level personal assistance and broad operational tasks in a dynamic construction environment.

You will manage diaries, coordinate travel, prepare reports and oversee office systems, with responsibilities spanning invoicing, budgeting, HR support, and website maintenance.