PA and Operations Administration

Barry Stewart Builders Ltd; Myross Bush; Vor Ort; NZD 34.000 - 48.000; Teilzeit

Zusammenfassung

Barry Stewart Builders Ltd in Invercargill is seeking an experienced PA and Operations Administrator to support senior management and keep daily operations running smoothly. This 30 hours per week role focuses on high-level personal assistance and broad operational tasks in a dynamic construction environment.

You will manage diaries, coordinate travel, prepare reports and oversee office systems, with responsibilities spanning invoicing, budgeting, HR support, and website maintenance.

Qualifikationen

• Proven experience as a Personal Assistant or Office Manager.
• Ability to manage multiple priorities and deadlines.
• Experience with Xero and basic bookkeeping preferred.

Aufgaben

• Diary management, meeting scheduling, and travel coordination.
• Prepare reports, presentations, and correspondence for senior staff.
• Coordinate meetings with agendas, minutes, and actions.
• Oversee office operations, supplies, and facilities.
• Maintain efficient administrative systems and processes.
• Handle invoicing and budget tracking.
• Serve as a point of contact for stakeholders.
• Maintain records and filing systems.
• Assist with project administration.
• Support HR tasks including onboarding.
• Manage website maintenance.

Kenntnisse

PA experience

Office management

Calendar management

Travel coordination

Communication

MS Office

Team coordination

Tools

Xero

Hubdoc

Jobbeschreibung

About us

Barry Stewart Builders Ltd is an established construction and building company operating in the Southland region. We pride ourselves on delivering quality building projects and maintaining strong relationships with our clients and team members. We are committed to creating a supportive workplace where our staff can develop their skills and contribute to the success of the organisation.

About the role

We are seeking an experienced PA and Operations Administration professional to join our team at our Invercargill Office. This is a 30 hours per week position that sits at the heart of our operations, providing essential administrative and personal assistance support to senior management whilst overseeing key operational functions. You will play a crucial role in ensuring the smooth running of the business, managing both strategic and day-to-day administrative tasks that directly impact our organisational effectiveness.

Key responsibilities

• Providing comprehensive personal assistance to senior management, including diary management, scheduling meetings, and coordinating travel arrangements
• Preparing and managing correspondence, reports, presentations and other documentation for senior staff
• Organising and coordinating meetings, including agenda preparation, minute-taking and follow-up actions
• Managing office operations including supplies, equipment maintenance and facility management
• Overseeing administrative systems and processes to ensure efficiency and compliance
• Handling financial administration tasks including invoicing, expense claims and budget tracking
• Acting as a point of contact for internal and external stakeholders, providing professional customer service
• Maintaining accurate records and filing systems, both electronic and physical
• Assisting with project administration and coordination as required
• Supporting human resources functions including staff scheduling and onboarding where necessary
• Website maintenance

What we're looking for

• Proven experience as a Personal Assistant or Office Manager within a construction, building or similar operational business environment
• Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines
• Excellent written and verbal communication skills with professional presentation
• Proficiency in Microsoft Office applications and office management software systems
• High level of discretion and confidentiality when handling sensitive business information
• Ability to work both independently and as part of a team in a fast-paced environment
• Strong attention to detail and accuracy in all administrative tasks
• Experience with financial administration, Xero and Hubdoc, invoicing and basic bookkeeping preferred
• Knowledge of construction or building industry practices would be advantageous
• A proactive, problem-solving approach with the ability to anticipate needs and take initiative
• Someone with a sense of humour and sunny disposition.

What we offer

• We offer a competitive salary package commensurate with experience and qualifications.
• As a valued member of our team, you will benefit from a supportive work environment where your contributions are recognised and appreciated.
• We can negotiate working hours and encourage a work life balance.
• We are committed to providing professional development opportunities and encourage ongoing learning.
• We offer a friendly, collaborative workplace culture where all team members are valued.