Engineering Project Support Coordinator | Flexible Hours

Stellar Recruitment; Christchurch; On-site; NZD 63,000 - 77,000; Full time

Benefits offered by this job

KiwiSaver

On-site parking

Health insurance

Social club

Corporate day out

EAP

Training & development

Flexible start time

Job summary

Stellar Recruitment in New Zealand is seeking a proactive Project Administrative Coordinator to support engineering and construction teams with project documentation and office operations on site. You will help manage reports, filings and client invoicing while keeping teams aligned and efficient.

This on-site role offers 40 hours per week, flexible start time from 7.30am, and benefits including KiwiSaver, on-site parking and health insurance, with a collaborative and professional team

Qualifications

• Demonstrate experience in project coordination (Engineering / Construction preferred).
• Support timely and high-standard project delivery with a proactive approach.
• Intermediate – Advanced Microsoft Office suite, Word and Excel.
• Apply sound commercial judgment and financial awareness.
• Show initiative and self-direction in anticipating team needs.

Responsibilities

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning.
• Provide administrative support to senior technical staff across multiple projects.
• Prepare and lodge Building Consent applications and amendments.
• Support general office administration including filing, scanning, reception, and coordinating meetings.
• Assist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems.
• Maintain consistent administrative processes and high standards across all work.
• Focused on continuous improvement and productivity to support strategic growth.

Skills

Project coordination

MS Office

Communication

Organization

Independent work

Tools

Microsoft Office

Job description

Stellar Recruitment in New Zealand is seeking a proactive Project Administrative Coordinator to support engineering and construction teams with project documentation and office operations on site. You will help manage reports, filings and client invoicing while keeping teams aligned and efficient.

This on-site role offers 40 hours per week, flexible start time from 7.30am, and benefits including KiwiSaver, on-site parking and health insurance, with a collaborative and professional team