Part-Time Operations & Administrative Coordinator

Aotearoa New Zealand Association of Social Workers; Paraparaumu; On-site; NZD 34,000 - 48,000; Part time

Job summary

TCA Group in Wellington is seeking a capable and proactive Operations and Administration Coordinator to support a busy professional practice. This part-time role involves managing workflows, following up, arranging invoicing, and helping create simple systems so important tasks don’t slip.

You’ll work with the Director and team, own the administration, and have room to improve processes as the business grows.

Qualifications

• Previous administration or office coordination experience.
• Experience with workflow or job management systems is a plus.
• Attitude, initiative and the ability to learn are important.
• Professional communication with clients and colleagues.

Responsibilities

• Triage emails and assist with routine responses and follow-up.
• Coordinate job delegation and monitor workflows.
• Be a professional first point of contact for incoming calls and emails.
• Schedule meetings and help keep diaries organized.
• Follow up clients for information needed to keep projects moving.
• Keep an eye on allocated versus actual hours and help maintain forecasting information.
• Support invoicing and prepare debtor/invoicing summaries.
• Assist with payroll processing, accounts reconciliation and routine administration.
• Coordinate advertising activity and follow-up.
• Help document, tidy and improve systems, processes and SOPs.
• Support one-off administration and improvement projects.

Skills

Organisational skills

Proactive mindset

Workflow management

Communication

Invoicing

Payroll

Tools

Workflow management systems

Invoicing software

Payroll systems

Job description

TCA Group in Wellington is seeking a capable and proactive Operations and Administration Coordinator to support a busy professional practice. This part-time role involves managing workflows, following up, arranging invoicing, and helping create simple systems so important tasks don’t slip.

You’ll work with the Director and team, own the administration, and have room to improve processes as the business grows.