Part-Time Office & Operations Administrator — Streamline & Organize

Aotearoa New Zealand Association of Social Workers; Kumeu; On-site; NZD 30,000 - 39,000; Part time

Job summary

Aotearoa New Zealand Association of Social Workers is seeking an Office & Operations Administrator (Part-Time) to raise and send invoices, manage the inbox, and keep daily operations orderly.

You will plot and track jobs in ServiceM8, process paperwork, handle supplier bills and payroll timesheets, and maintain staff files, safety records and renewals.

Applicants should have admin experience, be confident with spreadsheets and email, and be able to work from our Kumeu office.

Qualifications

• Office or admin experience, ideally in trades, construction or a similar field.
• Able to bring order to a busy, messy office.
• Confident with computers, email, spreadsheets and learning new software.
• Organised, reliable and good at following up.

Responsibilities

• Raise and send invoices, and follow up on unpaid ones.
• Manage the office inbox and routine emails.
• Plot and track jobs in ServiceM8.
• Process job paperwork and completion documents.
• Enter supplier bills and help with bank reconciliation.
• Collect and check timesheets for payroll.
• Keep staff files, licences and tickets up to date.
• Keep records for health and safety, vehicles and renewals.
• Order depot and office supplies.
• Write and improve our step-by-step office processes (SOPs).

Skills

Organisation

Attention to detail

Time management

Communication

Tools

ServiceM8

Xero

Spreadsheet software

Job description

Aotearoa New Zealand Association of Social Workers is seeking an Office & Operations Administrator (Part-Time) to raise and send invoices, manage the inbox, and keep daily operations orderly.

You will plot and track jobs in ServiceM8, process paperwork, handle supplier bills and payroll timesheets, and maintain staff files, safety records and renewals.

Applicants should have admin experience, be confident with spreadsheets and email, and be able to work from our Kumeu office.