Operations Support Coordinator

InterGroup; Dunedin; On-site; NZD 52,000 - 78,000; Full time

Job summary

InterGroup in Dunedin, New Zealand is seeking a proactive administrator to support our operations team and keep daily work running smoothly. You will coordinate scheduling,Dispatching jobs, process invoicing, and manage compliance documents within a busy infrastructure and industrial services environment.

This role emphasizes strong organisational skills, accuracy, and clear communication as you juggle priorities and respond to changing daily needs.

Qualifications

• Experience in operational support and coordinating work.
• Experience in administration or coordination roles.
• Accounts background is advantageous.
• Strong organisation and attention to detail.
• Confident communication and proactive approach.
• Comfortable with Microsoft Office and accounting systems.
• Ability to juggle priorities and stay calm under pressure.
• Positive attitude and energy to support a team.

Responsibilities

• Plan daily operations and respond to incoming jobs with efficient dispatch.
• Manage timesheets and track people and plant movements for invoicing.
• Process invoicing for all jobs.
• Raise purchase orders and keep the branch running smoothly.
• Maintain up-to-date compliance records including training and safety docs.
• Be the first point of contact for office queries and day-to-day support.
• Maintain accurate systems, records and databases.
• Support the operations team with day-to-day administration.

Skills

Operational support

Administration

Coordination

Accounts background

Organisational skills

Attention to detail

Communication

Microsoft Office

Accounting systems

Tools

Microsoft Office

Accounting software

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Are you an administration superstar who thrives in a fast-paced environment and loves keeping things running smoothly behind the scenes? We’re looking for someone proactive, organised, and adaptable to support our operations team so they can focus on what they do best.

About us

InterGroup are New Zealand’s specialists in infrastructure and industrial services. From waste management to coatings and infrastructure, we deliver essential services that keep communities and businesses running behind the scenes.

About the role

This is a busy and varied role at the heart of our business, providing essential administrative and coordination support to keep things running smoothly day to day. From scheduling, dispatching jobs to reporting and invoicing, you’ll play an important role in supporting the team and helping drive operational success.

What you’ll be doing

• Planning daily operations and responding to incoming jobs, ensuring they are allocated and dispatched efficiently.
• Managing timesheets and ensuring all people and plant movements are accurately accounted for and charged accordingly
• Processing invoicing for all jobs
• Raising purchase orders and helping keep the branch running smoothly
• Maintaining up-to-date compliance records, including training and health & safety documentation
• Being the first point of contact for office queries and day-to-day support
• Maintaining accurate systems, records, and databases
• Supporting the operations team with coordination and day-to-day administration

What we’re looking for

• Experience in operational support, including scheduling and coordinating work, would be highly advantageous.
• Experience in administration or coordination experience
• Accounts background would be highly advantageous
• Strong organisational skills and attention to detail
• Confident communication and a proactive approach
• Comfortable using Microsoft Office and accounting systems
• Ability to juggle priorities and stay calm under pressure
• A positive attitude and willingness to jump in wherever needed
• Most importantly, we’re looking for someone who enjoys supporting a team, takes pride in staying organised, and brings great energy to the workplace.

Why InterGroup?

At InterGroup, support roles are valued because they keep everything moving. You’ll be trusted to take initiative, solve problems, and help our operations team perform at their best every day.

If you’re ready for a role where every day brings something different, we’d love to hear from you.