Operations Support Coordinator

InterGroup; Papakura; Hybrid; NZD 52,000 - 68,000; Full time

Job summary

InterGroup in New Zealand is seeking an administration coordinator to support the operations team across Waiuku and East Tamaki. You’ll manage timesheets, invoices, and purchasing, and help keep systems accurate and up to date.

The role suits an organised, proactive communicator who thrives in a busy environment and enjoys enabling a team to perform at its best. You’ll join a friendly, fast-paced company committed to delivering essential services.

Qualifications

• Experience in administration or coordination
• Accounts background would be advantageous
• Strong organisational skills and attention to detail
• Confident communication and a proactive approach
• Proficient with Microsoft Office and accounting systems
• Able to juggle priorities and stay calm under pressure
• Positive attitude and energy to support a team

Responsibilities

• Managing timesheets and ensuring people and plant movements are accurately recorded and charged
• Processing invoicing for all jobs
• Raising purchase orders and supporting day-to-day branch needs
• Maintaining up-to-date compliance records and health & safety documentation
• Being the first point of contact for office queries and everyday support
• Maintaining accurate systems, records and databases
• Supporting the operations team with coordination and administration

Skills

Administration experience

Coordination experience

Accounts background

Organisational skills

Communication skills

Microsoft Office

Accounting systems

Prioritisation

Positive attitude

Team energy

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Are you an administration superstar who thrives in a fast-paced environment and loves keeping things running smoothly behind the scenes? We’re looking for someone proactive, organised, and adaptable to support our operations team so they can focus on what they do best.

About us

InterGroup are New Zealand’s specialists in infrastructure and industrial services. From waste management to coatings and infrastructure, we deliver essential services that keep communities and businesses running behind the scenes.

About the role

This is a busy and varied role at the heart of our business, providing essential administrative and coordination support to keep things running smoothly day to day. From reporting and invoicing to problem-solving and coordination, you’ll play an important role in supporting the team and helping drive operational success.

The role will be split across two locations, with 3-4 days onsite at NZ Steel in Waiuku and 1-2 days at our Head Office in East Tamaki.

What you’ll be doing

• Managing timesheets and ensuring all people and plant movements are accurately accounted for and charged accordingly
• Processing invoicing for all jobs
• Raising purchase orders and helping keep the branch running smoothly
• Maintaining up-to-date compliance records, including training and health & safety documentation
• Being the first point of contact for office queries and day-to-day support
• Maintaining accurate systems, records, and databases
• Supporting the operations team with coordination and day-to-day administration

What we’re looking for

• Experience in administration or coordination experience
• Accounts background would be highly advantageous
• Strong organisational skills and attention to detail
• Confident communication and a proactive approach
• Comfortable using Microsoft Office and accounting systems
• Ability to juggle priorities and stay calm under pressure
• A positive attitude and willingness to jump in wherever needed
• Most importantly, we’re looking for someone who enjoys supporting a team, takes pride in staying organised, and brings great energy to the workplace.

Why InterGroup?

At InterGroup, support roles are valued because they keep everything moving. You’ll be trusted to take initiative, solve problems, and help our operations team perform at their best every day.

If you’re ready for a role where every day brings something different, we’d love to hear from you.