Operations Coordinator

Fire Security Services; Hamilton; On-site; NZD 60,000 - 75,000; Full time

Job summary

Fire Security Services in Hamilton seeks an organized, proactive Operations Coordinator to provide critical operational and administrative support. You’ll work with leaders and branches to keep things moving, ensure accurate information, and help improve how we operate.

This role sits at the center of our operations, offering hands-on experience across a broad environment. You’ll own processes, communicate clearly, and drive continuous improvement while supporting senior leadership and project

Qualifications

• Experience in an operations coordination, administration or business support role.
• Excellent organization and time management, able to manage competing priorities.
• Strong written and verbal communication skills.
• High accuracy and attention to detail with ability to work across systems and reports.

Responsibilities

• Provide coordination and administrative support to senior leadership, including agendas, minutes, actions and reporting.
• Manage day-to-day fleet administration, vehicle transfers, registrations, fuel cards and onboarding/disposal.
• Coordinate vehicle and operational insurance claims from initiation to submission.
• Prepare and distribute monthly operational reports and maintain records.
• Manage operational purchase orders, invoices, supplier administration and expenditure reconciliation.
• Support operational projects and continuous improvement initiatives.

Skills

Coordination

Administration

Time management

Attention to detail

Communication

Systems & reporting tools

Stakeholder liaison

Proactive ownership

Tools

Spreadsheets

Databases

Reporting tools

Job description

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Fire Security Services – Hamilton, North Island

Join a growing operations team and make a real difference

We are looking for an organized, proactive and highly capable Operations Coordinator to join our team and provide critical operational and administrative support across the business.

Reporting to the Head of Business Operations, this is a varied role that sits at the centre of our operational activity. You’ll work with leaders, branches and internal stakeholders to keep things moving, ensure information is accurate, and help improve the way we operate.

This is a great opportunity for someone who enjoys variety, takes ownership, has strong attention to detail and wants to build their experience across a broad operational environment.

What you’ll be responsible for

Your responsibilities will include:

• Providing coordination and administrative support to the Senior Leadership Team, including meeting agendas, minutes, actions and reporting.
• Managing day-to-day fleet administration, including vehicle transfers, registrations, fuel cards, fleet records and vehicle onboarding and disposal.
• Coordinating vehicle and operational insurance claims from initiation through to submission.
• Preparing and distributing monthly operational reports and supporting accurate operational record keeping.
• Managing operational purchase orders, invoices, supplier administration and expenditure reconciliation.
• Supporting operational projects and continuous improvement initiatives.

About you

We’re looking for someone who is more than just an administrator. You’ll be someone who naturally takes ownership, follows things through and looks for ways to make processes better.

You will bring:

• Previous experience in an operations coordination, administration or business support role.
• Excellent organization and time management skills, with the ability to manage competing priorities.
• A strong track record of getting things done and delivering accurate, high-quality work.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high level of accuracy.
• Confidence working with systems, databases, spreadsheets and reporting tools.
• The ability to build positive relationships and work effectively with people at all levels.
• A willingness to ask questions, seek feedback and continue developing your skills.
• Experience in the fire/service industry is preferred, but not essential.

This is a role with genuine variety and the opportunity to make an impact. You’ll work across multiple areas of the business, gain exposure to senior leaders and operational teams, and have the opportunity to take ownership of projects and functions as you develop.

At Fire Security Services, we’re focused on building a high-performing, professional and collaborative organization. We value people who take pride in what they do, are willing to challenge the way things are done and want to contribute to continuous improvement.

If you’re an organized and capable coordinator who enjoys being the person who keeps things on track, we’d love to hear from you.