Administration Support

Kaiaponi Farms; Gisborne; On-site; NZD 42,000 - 54,000; Full time

Job summary

Kaiaponi Post Harvest Ltd in Gisborne is seeking an Administration Support professional to join our team on a full-time basis. You will provide essential support across office functions, helping to keep operations running smoothly and professionally.

A varied role across HR, training records, reception, and general administrative tasks, requiring strong attention to detail, good IT skills, and the ability to work independently in a supportive team environment.

Qualifications

• Previous administration experience preferred.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good computer skills and confidence learning new systems.
• Professional and friendly communication style.
• Ability to manage multiple tasks and meet deadlines.
• Reliable, proactive and able to work independently.

Responsibilities

• Providing day-to-day administration support across the business.
• Managing dispatch administration and paperwork.
• Monitoring training records and following up outstanding or expired training.
• Supporting HR and Health & Safety administration and record keeping.
• Manning reception and welcoming visitors and contractors.
• Answering phones and assisting with general enquiries.
• Supporting the wider management team with administrative tasks.

Skills

Administration

Attention to detail

Organisation

Time management

Communication

Multi-tasking

Independent working

Tools

MS Office

Email/Calendar tools

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Kaiaponi Post Harvest Ltd is a dynamic horticultural enterprise based in Gisborne. We pride ourselves on our strong community connections, commitment to excellence, and a workplace culture that values teamwork, reliability, and professional development. Our team works collaboratively to ensure the smooth running of our operations, and we are looking for a dedicated individual who shares our values.

About the role

We are seeking an Administration Support professional to join our team on a full-time basis in Gisborne. This is a key position within our administrative operations, providing essential support across our business functions. You will play a vital role in ensuring that our office runs smoothly and efficiently, supporting various departments and management with administrative and clerical tasks, helping to maintain organisation, accuracy, and professionalism across all administrative processes.

Key responsibilities

• Providing day-to-day administration support across the business
• Managing dispatch administration and paperwork
• Monitoring training records and following up outstanding or expired training
• Supporting HR and Health & Safety administration and record keeping
• Manning reception and welcoming visitors and contractors
• Answering phones and assisting with general enquiries
• Supporting the wider management team with administrative tasks

About you

• Previous administration experience preferred
• Excellent attention to detail and accuracy
• Strong organisational and time-management skills
• Good computer skills and confidence learning new systems
• Professional and friendly communication style
• Ability to manage multiple tasks and meet deadlines
• Reliable, proactive and able to work independently
• Discretion and confidentiality when dealing with HR information
• Full-time, Monday to Friday, 8:00am - 5:00pm
• A varied role where no two days are exactly the same
• Opportunity to work across several areas of the business
• Supportive team environment
• A role where your organisation and attention to detail will make a real difference