Operations & Administration Coordinator

Profile Group; Auckland; On-site; NZD 48,000 - 62,000; Full time

Job summary

Jora New Zealand is seeking an organized Operations & Administration Coordinator to help keep the business running smoothly across a range of functions including operations, administration and legal support.

You will report to the operations team and provide day-to-day support across administration, policy maintenance, supplier management, and project coordination while helping implement process improvements and office initiatives.

Qualifications

• Experience in administration, coordination, office support, or similar role.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to manage competing priorities in a busy environment.
• Proactive and solutions-focused approach.

Responsibilities

• Coordinating administration and operational support activities.
• Maintaining policies, procedures, registers, and business documentation.
• Assisting with process improvements and compliance-related tasks.
• Supporting supplier management, renewals, and record keeping.
• Assisting with business projects, system updates, and office initiatives.
• Coordinating training sessions, internal communications, and team events.
• Supporting onboarding and offboarding administration.
• Managing document filing, records management, and data accuracy.
• Assisting with legal administration duties, including document preparation, file management, compliance documentation, and general support to legal professionals.
• Providing general office coordination and administrative assistance as required.

Skills

Administration

Coordination

Office support

Microsoft Office

Time management

Communication

Prioritisation

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Diverse and varied role in a professional services environment
• Support business operations, administration, and legal processes

Operations & Administration Coordinator

• Diverse and varied role in a professional services environment
• Support business operations, administration, and legal processes
• Huge growth potential

About the Opportunity

This is a busy and varied role that would suit someone who enjoys keeping things running smoothly, supporting multiple teams, and improving processes. You'll be involved across operations, administration, project coordination, and legal support activities, making this an excellent opportunity for someone looking to broaden their experience within a professional office environment.

The Role

Reporting into the operations team, you'll provide day to day support across a range of business functions, including:

• Coordinating administration and operational support activities
• Maintaining policies, procedures, registers, and business documentation
• Assisting with process improvements and compliance related tasks
• Supporting supplier management, renewals, and record keeping
• Assisting with business projects, system updates, and office initiatives
• Coordinating training sessions, internal communications, and team events
• Supporting onboarding and offboarding administration
• Managing document filing, records management, and data accuracy
• Assisting with legal administration duties, including document preparation, file management, compliance documentation, and general support to legal professionals
• Providing general office coordination and administrative assistance as required

About You

You are an organised and detail focused administrator who enjoys working across a variety of tasks and building strong relationships with colleagues.

To be successful, you will bring:

• Previous experience in administration, coordination, office support, or a similar role
• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Confidence using Microsoft Office and business systems
• The ability to manage competing priorities in a busy environment
• A proactive and solutions-focused approach

Experience within a legal, professional services, or corporate environment would be advantageous but is not essential.