Operations Coordinator - On-site

Placements24; Queenstown; On-site; NZD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Medical aid contributions

Retirement fund options

Paid time off

On-the-job training

Pension fund benefits

Employee assistance program

Opportunities for advancement

Supportive team culture

On-site work environment

Job summary

Placements24 is seeking an organized and proactive Operations Coordinator to support day-to-day operations in Queenstown. This on-site role focuses on coordinating schedules, managing administrative tasks, and liaising between teams to keep processes running smoothly.

The ideal candidate has 3–5 years in operations support or coordination, excels in time management, communication, and Microsoft Office, and can work independently as well as with a team.

Qualifications

• 3–5 years in operations support, administrative, or coordinator role.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate daily operational activities, ensuring efficient workflow and timely completion of tasks.
• Manage schedules, appointments, and meeting logistics for the operations team.
• Assist in the preparation of reports, presentations, and operational documentation.
• Support project managers in tracking project timelines, deliverables, and resources.
• Liaise with internal departments and external vendors to facilitate operational needs.
• Maintain organized records and filing systems for operational documents.
• Process operational requests and ensure prompt resolution.
• Assist with inventory management and procurement processes as needed.
• Provide administrative support to the operations management team.
• Ensure compliance with company policies and procedures in all operational tasks.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

MS Office

Multitasking

Teamwork

Education

High School Diploma

Business Administration coursework preferred

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Operations Coordinator to support their operational activities in Queenstown , Eastern Cape. This role is crucial for ensuring the smooth and efficient day-to-day functioning of the operations department. The Operations Coordinator will manage administrative tasks, coordinate schedules, assist with project management, and liaise between different teams. The ideal candidate is detail-oriented, possesses excellent communication skills, and has a strong ability to multitask and prioritize effectively. You will be an integral part of the operational team, ensuring that projects and daily tasks are executed seamlessly. This position is based entirely on-site in Queenstown , requiring a dedicated individual committed to supporting the operational needs of the business. We are looking for someone who can provide essential administrative and logistical support to maintain high levels of operational efficiency and contribute positively to the team environment. Your role will be vital in supporting the smooth running of all operational processes.

Key Responsibilities

• Coordinate daily operational activities, ensuring efficient workflow and timely completion of tasks.
• Manage schedules, appointments, and meeting logistics for the operations team.
• Assist in the preparation of reports, presentations, and operational documentation.
• Support project managers in tracking project timelines, deliverables, and resources.
• Liaise with internal departments and external vendors to facilitate operational needs.
• Maintain organized records and filing systems for operational documents.
• Process operational requests and ensure prompt resolution.
• Assist with inventory management and procurement processes as needed.
• Provide administrative support to the operations management team.
• Ensure compliance with company policies and procedures in all operational tasks.

Requirements

• High School Diploma or equivalent; further education in Business Administration or a related field is a plus.
• Minimum of 3-5 years of experience in an operations support, administrative, or coordinator role.
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive and resourceful in problem-solving.
• Experience working in the Queenstown area is advantageous.
• Ability to work independently and collaboratively within a team.

Benefits

• Competitive entry-level salary with opportunities for growth.
• Medical aid contributions and retirement fund options.
• Standard paid time off and public holiday leave.
• On-the-job training and professional development opportunities.
• Stable, on-site work environment.
• Pension fund benefits.
• Employee assistance program.
• Opportunities to gain broad operational experience.
• Supportive team culture.
• Potential for advancement within the operations department.