Office Coordinator

H2R Consulting; Wellington; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Immediate start

Job summary

H2R Consulting is seeking an Office Coordinator for a large public sector organisation in Wellington CBD. This hands-on role sits in a busy corporate services function and focuses on keeping workplace, facilities and office services running smoothly.

You will be the go-to person for enquiries, coordinate service requests, inductions, invoicing and data entry, and partner with internal teams, contractors and suppliers.

Qualifications

• Previous administration, coordination, or workplace support experience.
• Strong organisational skills and attention to detail.
• Excellent customer service and stakeholder relationship management.
• Ability to manage competing priorities in a busy environment.
• Strong computer literacy and administrative capability.
• Ability to adapt to changing processes and priorities.
• Collaborative and adaptable approach.
• Understanding of health and safety requirements in the workplace.

Responsibilities

• Act as the first point of contact for workplace and facilities enquiries.
• Coordinate facilities service requests, contractors, inductions and support activities.
• Manage workplace administration including reporting, documentation, invoicing, and data entry.
• Support workplace projects, office moves, procurement activities, and process improvements.
• Liaise with suppliers, contractors, and key stakeholders.
• Assist with coordination of events, stakeholder visits, and workplace functions.
• Support health and safety compliance and workplace standards.
• Provide broader administrative and coordination support across the operations team.

Skills

Administration experience

Customer service

Stakeholder management

Prioritisation

Computer literacy

Adaptability

Team collaboration

Health and safety awareness

Tools

Microsoft Office

Job description

Join a large public sector organisation that plays a critical role in delivering services and outcomes that positively impact communities across New Zealand.

This is an opportunity to become part of a collaborative and supportive team where no two days are the same. You'll be at the heart of workplace operations, helping create a seamless experience for employees, visitors, and stakeholders while contributing to meaningful work behind the scenes.

About the Role

This hands-on Office Coordinator position sits within a busy corporate services function and is responsible for ensuring workplace, facilities, and office services run smoothly. Acting as the first point of contact for workplace-related enquiries, you'll provide exceptional customer service while coordinating a broad range of operational and administrative activities.

Working closely with internal teams, contractors, and external service providers, you'll help maintain a professional, safe, and well-functioning workplace environment while supporting a variety of workplace and facilities projects.

Location: Wellington CBD

Contract: 6-month temporary assignment

Hours: Onsite role with rostered shifts between 7:45am and 5:45pm

Pay Rate: Up to $40 per hour depending on experience.

Key Responsibilities

• Acting as the first point of contact for workplace and facilities enquiries
• Coordinating facilities service requests, contractors, inductions, and workplace support activities
• Managing workplace administration including reporting, documentation, invoicing, and data entry
• Supporting workplace projects, office moves, procurement activities, and process improvements
• Liaising with suppliers, contractors, and key stakeholders
• Assisting with the coordination of events, stakeholder visits, and workplace functions
• Supporting health and safety compliance and workplace standards
• Providing broader administrative and coordination support across the wider operations team as required.

About You

You will be a proactive and customer-focused administrator who enjoys being the go-to person and takes pride in delivering high-quality support.

To be successful in this role, you'll bring:

• Previous administration, coordination, or workplace support experience
• Strong organisational skills and attention to detail
• Excellent customer service and stakeholder relationship management skills
• Confidence managing competing priorities in a busy environment
• Strong computer literacy and administrative capability
• The ability to work effectively within changing processes and priorities
• A collaborative and adaptable approach
• An understanding of health and safety requirements within a workplace environment

Experience working within a government agency or large, complex organisation will be highly regarded, as will experience supporting events or facilities-related activities.

What's on Offer?

• Immediate start opportunity
• Join a friendly and supportive team environment
• Varied and hands-on role with a mix of coordination, customer service, and workplace support responsibilities
• Exposure to a large and well-respected public sector organisation
• Wellington CBD location.