Executive Assistants

Archway Recruitment; Wellington; On-site; NZD 90,000 - 120,000; Full time

Job summary

Archway Recruitment is working with a respected public sector organisation in Wellington, New Zealand, to appoint an Executive Support Co-ordinator. You will provide high-quality executive and business support to senior leaders, helping them stay informed and focused on strategic priorities.

In this busy role you will manage complex calendars, coordinate governance meetings, prepare papers and minutes, and support programme workstreams across the organisation.

Qualifications

• Proven experience providing executive support to senior leaders in a complex organisation.
• Strong organisational and coordination skills with meticulous attention to detail.
• Experience managing multiple priorities while maintaining confidentiality.
• Excellent written and verbal communication.
• Stakeholder management and relationship-building experience.
• Experience supporting governance groups or workstreams.
• Public sector experience advantageous.

Responsibilities

• Manage complex calendars, inboxes, meetings, travel arrangements, expenses, and correspondence.
• Coordinate governance meetings, workshops, and leadership forums.
• Prepare agendas, meeting papers, minutes, action registers, and decision records.
• Support programmes and workstreams with coordination and reporting.
• Track actions, milestones, risks, issues, dependencies, and deadlines.
• Liaise with diverse internal and external stakeholders.
• Support organisational events and meetings.
• Contribute to continuous improvement of business support practices.
• Provide flexible support across teams as priorities evolve.

Skills

Executive support

Calendar management

Stakeholder management

Governance coordination

Programme coordination

Microsoft 365

Communication

Discretion/confidentiality

Event coordination

Tools

Microsoft 365

Job description

Are you an experienced executive support professional who thrives in a fast-paced environment and enjoys being the person that keeps everything running smoothly? This is an exciting opportunity to join a highly respected public sector organisation where your ability to anticipate needs, manage competing priorities, and build strong stakeholder relationships will be highly valued.

You will provide proactive support to senior leaders, helping them manage priorities, governance commitments, key relationships, and programme activity, while contributing to a collaborative business support function that plays a critical role across the organisation.

About The Organisation

Our client is a respected independent public sector organisation with an important role supporting accountability, transparency, and public trust across New Zealand. With a strong commitment to integrity, professionalism, and continuous improvement, the organisation offers a supportive and inclusive culture where people are encouraged to contribute, collaborate, and grow.

The Role

As Executive Support Co-ordinator, you will provide high-quality executive and business support to senior leaders, ensuring they are well prepared, informed, and able to focus on strategic priorities.

Key Responsibilities Include

• Managing complex calendars, inboxes, meetings, travel arrangements, expenses, and correspondence
• Coordinating governance meetings, workshops, and leadership forums
• Preparing agendas, meeting papers, minutes, action registers, and decision records
• Supporting programme and workstream activities through effective coordination and reporting
• Tracking actions, milestones, risks, issues, dependencies, and deadlines
• Liaising with a diverse range of internal and external stakeholders
• Supporting organisational events, engagements, and meetings
• Contributing to continuous improvement initiatives and effective business support practices
• Providing flexible support across teams as organisational priorities evolve

Role Requirements

• Proven experience providing executive support to senior leaders within a complex organisation
• Strong organisational and coordination skills with exceptional attention to detail
• Experience managing multiple priorities while maintaining confidentiality and professionalism
• Excellent written and verbal communication skills
• Strong stakeholder management and relationship-building capability
• Experience supporting programmes, projects, governance groups, or workstreams
• Advanced Microsoft 365 skills and confidence using digital systems and collaboration tools
• The ability to work proactively, anticipate needs, and identify solutions before issues arise
• Public sector experience or an understanding of government environments will be advantageous

What's in it for You?

• Opportunity to work alongside senior leaders in a highly respected organisation
• Varied and engaging role with genuine scope and responsibility
• Supportive, collaborative, and values-driven culture
• Opportunity to contribute to meaningful work that delivers positive outcomes for New Zealand
• Professional development and ongoing learning opportunities
• Stable and well-regarded organisation with a strong reputation