Team Assistant

Stellar Recruitment; Canterbury; On-site; NZD 63,000 - 77,000; Full time

Benefits offered by this job

NZ$70k salary

On-the-job training

Inner City Location

Job summary

Stellar Recruitment is partnering with a respected New Zealand design and engineering consultancy in Canterbury to fill a permanent Office Administrator role. You will support project coordinators and help maintain smooth office operations in a fast-paced environment.

Key duties include handling high-level admin tasks, managing supplies and vendor relationships, document control, coordinating meetings and travel, plus supporting events and timesheet data. NZ residents only.

Qualifications

• Proven experience in an administrative or receptionist role.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and general IT systems.
• High attention to detail and a proactive problem-solving mindset.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level administrative assistance to managers and staff.
• Manage office supplies, equipment servicing, and vendor relationships.
• Maintain accurate digital and physical records with strong document control.
• Oversee the company fleet, ensuring vehicles are clean, safe, and compliant
• Coordinate meetings, travel arrangements, and accommodation bookings.
• Support internal events, training sessions, and company functions.
• Process leave forms and timesheet data with accuracy.
• Maintain CPD records and assist with catering and logistics.

Skills

Administrative experience

Communication

Independent worker

Team player

Tools

Microsoft Office

Job description

• Up to $70,000 per annum
• Professional environment, on the job training
• Inner City Location

Our Client:

Our client is a respected New Zealand design and engineering consultancy known for delivering high quality structural, civil, and architectural solutions across commercial and industrial projects. They offer an integrated in house team that provides fully coordinated design services, giving clients a smooth and efficient experience from concept through to delivery. With strong long term industry partnerships and a reputation for practical, cost effective solutions, this is an organisation where collaboration, innovation, and professional growth are genuinely supported

About the role:

This pivotal role ensures the smooth day-to-day running of their office, supporting the project coordinators and overall operational excellence. If you thrive in a fast-paced environment and enjoy being the go-to person who keeps everything running seamlessly, we'd love to hear from you.

Key Responsibilities:

• Provide high-level administrative assistance to managers and staff.
• Manage office supplies, equipment servicing, and vendor relationships.
• Maintain accurate digital and physical records with strong document control.
• Oversee the company fleet, ensuring vehicles are clean, safe, and compliant
• Coordinate meetings, travel arrangements, and accommodation bookings.
• Support internal events, training sessions, and company functions.
• Process leave forms and timesheet data with accuracy.
• Maintain CPD records and assist with catering and logistics.

Skills and Experience:

• Proven experience in an administrative or receptionist role.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and general IT systems.
• High attention to detail and a proactive problem-solving mindset.
• Ability to work independently.
• Good sense of humour, team player and proactive approach.

Please note, only NZ Residents or Citizens will be considered for this permanent position.