Senior Administrator

Madison Recruitment; Wellington; On-site; NZD 55,000 - 62,000; Full time

Job summary

Madisonrecruitment in Wellington is seeking a Senior Administrator for a four-month temporary assignment with a public-sector team. The role focuses on high‑level administration, calendar coordination, travel bookings, invoicing support, and the smooth day‑to‑day operation of the office.

You will work closely with senior managers and stakeholders, manage complex schedules, prepare minutes and reports, and contribute to continuous improvement of processes in a fast‑paced environment.

Qualifications

• Senior administration or similar role experience.
• Outstanding organisational and time management skills.
• Strong written and verbal communication abilities.
• Attention to detail and commitment to quality.
• Advanced MS Office skills including Outlook, Word, Excel, PowerPoint and Teams.
• Experience handling confidential information with discretion.

Responsibilities

• Coordinating complex calendars, meetings, workshops, and events.
• Preparing agendas, meeting documentation, action logs, and minutes.
• Managing travel bookings, accommodation, and reconciliations.
• Supporting financial administration, including invoice processing and PO management.
• Maintaining accurate records, databases, and filing systems.
• Preparing correspondence, presentations, reports, and briefing materials.
• Coordinating team processes and providing operational support.
• Managing logistics for meetings, forums, and stakeholder engagements.
• Building relationships across the organisation and supporting continuous improvement.

Skills

Senior administration

Team coordination

Executive support

Stakeholder engagement

Attention to detail

MS Office proficient

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Back to job search Senior Administrator

• Administration & Office Support

• Wellington Central

• Full Time

$40 - $45 per hour

We are recruiting on behalf of a public sector client for an experienced Senior Administrator to join a busy and high-performing team on a temporary assignment for four months. This is an excellent opportunity for a skilled administrator who enjoys working in a fast-paced environment and takes pride in delivering exceptional organisational and coordination support. The role sits at the heart of the team, providing critical administrative services that enable leaders and employees to focus on delivering outcomes for New Zealanders.

Working closely with senior managers and a range of stakeholders, you will be responsible for ensuring the smooth day-to-day running of operations. No two days will be the same, and you will have the opportunity to apply your initiative, strong judgement, and problem-solving skills while managing a broad range of administrative and coordination activities.

About the Role

As Senior Administrator, you will provide high-quality support across business operations, team coordination, and executive administration. You will be trusted to manage competing priorities, anticipate needs, and deliver a seamless service to both internal and external stakeholders.

Key responsibilities will include:

• Coordinating complex calendars, meetings, workshops, and events
• Preparing agendas, meeting documentation, action logs, and minutes
• Managing travel bookings, accommodation arrangements, and associated reconciliations
• Supporting financial administration, including invoice processing, purchase orders, and expenditure tracking
• Maintaining accurate records, databases, filing systems, and documentation
• Preparing correspondence, presentations, reports, and briefing materials
• Coordinating team processes and providing operational support across the wider group
• Managing logistics for meetings, forums, and stakeholder engagements
• Supporting office administration and ensuring effective management of resources, equipment, and facilities
• Building strong working relationships across the organisation and acting as a key point of contact for a variety of stakeholders
• Contributing to continuous improvement initiatives and helping streamline administrative processes

About You

To be successful in this role, you will be a highly organised and adaptable administrator with a proven ability to work at pace while maintaining a high level of accuracy and professionalism.

You will bring:

• Demonstrated experience in a senior administration, team coordination, executive support, or similar role
• Outstanding organisational and time management skills
• Strong written and verbal communication abilities
• Excellent attention to detail and commitment to quality
• Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience managing confidential information with discretion and professionalism
• Financial administration experience, including invoice management and reconciliations
• Confidence engaging with stakeholders at all levels
• A proactive, solutions-focused approach and the ability to work independently
• The ability to prioritise effectively and remain calm when managing competing deadlines

What's on Offer?

This is a fantastic opportunity to join a respected public sector environment during a busy period and make an immediate impact. You'll be working within a collaborative and supportive team, gaining exposure to a broad range of activities while contributing to meaningful work.