Personal Assistant

H2R Consulting; Wellington; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Weekly pay

Holiday pay

Immediate start

Job summary

H2R Consulting in Wellington is seeking a proactive Personal Assistant for a 10-month temporary assignment to support senior leaders. You’ll manage diaries, co-ordinate travel, prepare materials and keep busy inboxes under control.

This role is office-based in a modern, central location with immediate start and weekly pay including holiday pay. You’ll thrive in a busy environment, deliver precise administrative support, and build strong stakeholder relationships across teams and with external

Qualifications

• Prior experience as Personal Assistant or Executive Assistant or senior administrator
• Strong diary and inbox management skills
• Excellent organisation and time management
• Discretion when handling confidential information
• Outstanding attention to detail
• Ability to juggle competing priorities under pressure
• Advanced Microsoft Office skills
• Excellent communication and stakeholder management capability

Responsibilities

• Manage complex and changing diaries
• Coordinate meetings, travel and appointments
• Proactively monitor and manage busy inboxes
• Prepare documents, presentations and meeting materials
• Support agenda preparation and minute taking
• Process expenses and reconciliations
• Coordinate reporting and administrative activities
• Build strong working relationships across teams and with external stakeholders
• Keep priorities on track and ensure deadlines are met

Skills

Diary management

Inbox management

Organisation

Discretion

Attention to detail

Stakeholder management

Microsoft Office

Communication

Tools

Microsoft Office

Job description

$40 per hour plus holiday pay, weekly paycycle

We're partnering with a large well-established organisation that plays an important role in connecting communities and supporting New Zealanders every day. With a strong focus on collaboration, innovation and delivering meaningful outcomes, this is an opportunity to join a high-performing team where your contribution will be genuinely valued.

This is a 10-month temporary assignment for an experienced Personal Assistant who thrives in a busy environment and enjoys being the trusted right-hand support to senior leaders.

Located in modern offices close to public transport, this is an office-based role and an excellent opportunity for someone available to start immediately.

What you'll be doing

No two days will look quite the same, but you'll be responsible for:

• Managing complex and ever-changing diaries
• Coordinating meetings, travel and appointments
• Proactively monitoring and managing busy inboxes
• Preparing documents, presentations and meeting materials
• Supporting agenda preparation and minute taking
• Processing expenses and reconciliations
• Coordinating reporting and administrative activities
• Building strong working relationships across teams and with external stakeholders
• Keeping priorities on track and ensuring deadlines are met

What we're looking for

We're looking for someone who enjoys being one step ahead and takes pride in making life easier for others.

• Previous experience in a Personal Assistant, Executive Assistant or senior administration role
• Strong diary and inbox management skills
• Exceptional organisation and time management abilities
• Sound judgement and discretion when handling confidential information
• Outstanding attention to detail
• The ability to juggle competing priorities and remain calm under pressure
• Advanced Microsoft Office skills
• Excellent communication and stakeholder management capability

What's in it for you?

• Immediate start date
• 10-month temporary assignment with the potential to be extended
• Modern offices in a central Wellington location
• Convenient access to public transport
• A collaborative and supportive team environment
• The chance to contribute to work that has a positive impact on communities across New Zealand
• Competitive hourly rate, paid weekly