Remote Office Administrator - Queenstown Community Hub

Placements24; Queenstown; Hybrid; NZD 42,000 - 54,000; Full time

Job summary

Placements24 is seeking a proactive Remote Office Administrator to support a non-profit focused on community development. This fully remote role manages records, schedules, and correspondence for programs serving Queenstown operations.

You will work independently in a home office, coordinating virtual meetings, preparing reports, processing invoices, and upholding organizational policies. The ideal candidate is highly organized with strong communication skills and a passion for social impact.

Qualifications

• Previous experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Strong organizational skills and exceptional attention to detail.
• Effective written and verbal communication skills, suitable for remote interaction.
• Ability to work independently and manage time effectively in a remote setting.
• Familiarity with virtual meeting platforms (Zoom, Google Meet).
• Dedicated workspace with reliable internet access for a fully remote position.
• Proactive and resourceful approach to problem-solving.
• Passion for community work and social impact is valued.

Responsibilities

• Manage and maintain electronic records and databases for community programs and member information.
• Handle incoming and outgoing correspondence, including emails, calls, and mail processing.
• Schedule virtual meetings and appointments for program staff and stakeholders.
• Assist in the preparation of reports, proposals, and other program-related documents.
• Maintain an organized system for digital files and program materials.
• Support with event coordination, including virtual event logistics.
• Process invoices, reimbursements, and other financial documentation.
• Communicate effectively with community members, volunteers, and partners.
• Provide general administrative support to the program and management teams.
• Ensure adherence to organizational policies and procedures in all administrative tasks.

Skills

Microsoft Office

Organizational skills

Remote communication

Time management

Attention to detail

Written communication

Remote work experience

Education

National Certificate in Business Administration

Tools

Zoom

Google Meet

Job description

About the Role

Our client, a non-profit organization dedicated to community development, is seeking a proactive and organized Remote Office Administrator for a fully remote position supporting their operations in Queenstown, Eastern Cape . This role is essential for maintaining the administrative infrastructure that allows our client to effectively serve the community. The ideal candidate will be a master of organization, possess excellent communication skills, and be adept at managing a variety of administrative tasks from a home-based office. You will be responsible for ensuring the smooth running of administrative functions, including record-keeping, correspondence, and scheduling. We are looking for a reliable and self-disciplined individual who is passionate about supporting social impact initiatives and can contribute positively to our client's mission. This is a fantastic opportunity to grow your administrative career in a flexible, remote work environment.

Key Responsibilities

Manage and maintain electronic records and databases for community programs and member information. Handle incoming and outgoing correspondence, including emails, calls, and mail processing. Schedule virtual meetings and appointments for program staff and stakeholders. Assist in the preparation of reports, proposals, and other program-related documents. Maintain an organized system for digital files and program materials. Support with event coordination, including virtual event logistics. Process invoices, reimbursements, and other financial documentation. Communicate effectively with community members, volunteers, and partners. Provide general administrative support to the program and management teams. Ensure adherence to organizational policies and procedures in all administrative tasks.

Requirements

Previous experience in an administrative or office support role. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office software. Strong organizational skills and exceptional attention to detail. Effective written and verbal communication skills, suitable for remote interaction. Ability to work independently and manage time effectively in a remote setting. Familiarity with virtual meeting platforms (e.g., Zoom, Google Meet). Must have a dedicated workspace with reliable internet access for this fully remote position. A proactive and resourceful approach to problem-solving. Passion for community work and social impact is highly valued. Minimum of a National Certificate in Business Administration or a related field.

Benefits

This fully remote position offers the significant benefit of working from home while supporting a vital community organization in Queenstown, Eastern Cape . Our client offers a competitive salary and the rewarding experience of contributing to meaningful social change. You will have the flexibility to manage your workday and enjoy the convenience of remote work. Professional development opportunities will be provided to enhance your administrative skills. Join a dedicated team that is making a real difference in the community, and build a fulfilling career in administration with a positive impact. This role is perfect for individuals seeking purpose and flexibility in their career.