Maternity & Midwifery Service Admin Lead

Te Whatu Ora; Dunedin; On-site; NZD 73,000 - 77,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Dunedin is seeking a Service Administrator for the Maternity & Midwifery Service. You will provide confidential administrative support to the District Midwife Manager and team, manage diaries, coordinate inquiries, and assist with HR processes and data reporting.

You will help maintain staff records, process service-related admin, coordinate meetings, and support travel and training for staff, contributing to smooth service operation in Southern Region.

Qualifications

• Minimum NCEA Level 3 or equivalent.
• At least two years' administrative experience.
• Knowledge of office systems and procedures.
• Strong literacy and numeracy skills.
• Excellent computer skills (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Ability to build positive working relationships and work in a team.
• High level of discretion and privacy when handling confidential information.

Responsibilities

• Provide confidential administrative support to the District Midwife Manager, including diary and meeting management.
• Coordinate daily requests and enquiries with internal and external stakeholders.
• Support recruitment, onboarding, interviews, staff appraisals and HR admin.
• Maintain staff records and support annual practising certificate renewals and other processes.
• Coordinate service communications, meetings, agendas and minutes.
• Maintain rosters and enter information into OneStaff and Time & Attendance systems.
• Arrange travel, training and service-related requirements for staff.
• Support data collection, reporting, and one-off projects.
• Process purchase orders, invoices and receipting through FPIM.
• Maintain policy and document control processes and up-to-date records.
• Respond to phone and email enquiries and provide day-to-day support.
• Provide cross-cover to other services during leave or busy periods.

Skills

MS Word

MS Excel

MS Outlook

Communication

Teamwork

Privacy & discretion

Education

NCEA Level 3 or equivalent

Tools

Office systems

Job description

Health New Zealand | Te Whatu Ora in Dunedin is seeking a Service Administrator for the Maternity & Midwifery Service. You will provide confidential administrative support to the District Midwife Manager and team, manage diaries, coordinate inquiries, and assist with HR processes and data reporting.

You will help maintain staff records, process service-related admin, coordinate meetings, and support travel and training for staff, contributing to smooth service operation in Southern Region.