Maternity Quality & Safety Admin — Part-Time

Te Whatu Ora; Dunedin; On-site; NZD 68,000 - 72,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking an Administrator to support the Maternity Quality and Safety Programme in Dunedin. The role is permanent, part-time (0.5 FTE) with pro rata salary and duties spanning data entry, reporting, meetings, and records management.

You will provide confidential administrative support, manage databases, coordinate communications and assist with travel, purchases and filing. Experience in health or clinical information systems is advantageous.

Qualifications

• Minimum of two years' administrative experience.
• Proficient in MS Office (Word, Excel, Outlook).
• Knowledge of office systems and confidentiality requirements.

Responsibilities

• Providing timely, accurate and confidential administrative support.
• Entering data, maintaining databases and preparing reports.
• Collating and reviewing data to identify reporting discrepancies.
• Coordinating programme communications, meetings, agendas and minutes.
• Supporting the preparation of reports, presentations and meeting papers.
• Arranging staff travel for events and training.
• Processing purchase orders, invoices and receipting.
• Responding to enquiries from colleagues, stakeholders and patients.
• Maintaining electronic and paper filing systems.
• Supporting service, system and workflow improvements.
• Providing administrative cross-cover when required.

Skills

Administrative experience

Data entry

Communication

Privacy & confidentiality

Teamwork

Organizational skills

Education

NCEA Level 3 or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Health New Zealand | Te Whatu Ora is seeking an Administrator to support the Maternity Quality and Safety Programme in Dunedin. The role is permanent, part-time (0.5 FTE) with pro rata salary and duties spanning data entry, reporting, meetings, and records management.

You will provide confidential administrative support, manage databases, coordinate communications and assist with travel, purchases and filing. Experience in health or clinical information systems is advantageous.