Maternity & Midwifery Service Administrator

Marketplace; Dunedin; Hybrid; NZD 73,000 - 77,000; Full time

Job summary

Health New Zealand - Te Whatu Ora Southern in Dunedin is seeking a Service Administrator for the Maternity & Midwifery Service. This permanent full-time role provides confidential admin support to the District Midwife Manager and the team, coordinating diary, meetings, HR admin and service communications.

You will maintain staff records, rosters, and assist with recruitment, travel arrangements, and data reporting, using OneStaff and FPIM/Time & Attendance systems.

Qualifications

• Minimum NCEA Level 3 or equivalent.
• At least two years' administrative experience.
• Knowledge of office systems and procedures.
• Strong literacy and numeracy skills.
• Excellent computer skills including Word, Excel and Outlook.
• Strong verbal and written communication skills.

Responsibilities

• Provide confidential administrative support to the District Midwife Manager including diary and meeting management.
• Coordinate daily requests and enquiries with internal and external stakeholders.
• Support recruitment, onboarding, interviews, staff appraisals and other HR-related administration.
• Maintain staff records and supporting processes such as annual practising certificate renewals, study applications and performance documentation.
• Coordinate service communications, meetings, agendas and minutes.
• Maintain service rosters and entering information into OneStaff and Time & Attendance systems.
• Arrange travel, training and other service-related requirements for Maternity & Midwifery staff.
• Support data collection, reporting, presentations and one-off projects.
• Process purchase orders, invoices and receipting through FPIM.
• Maintain policy and document control processes and ensuring records are up to date.
• Respond to phone and email enquiries and provide day-to-day administrative support to the service.
• Provide administrative cross-cover to other services during periods of leave, illness or increased workload.

Skills

Admin experience

Diary management

HR administration

Communication skills

Time management

Privacy & confidentiality

Microsoft Word

Excel

Outlook

Education

NCEA Level 3 or equivalent

Tools

OneStaff

Time & Attendance

FPIM

Job description

Health New Zealand - Te Whatu Ora Southern in Dunedin is seeking a Service Administrator for the Maternity & Midwifery Service. This permanent full-time role provides confidential admin support to the District Midwife Manager and the team, coordinating diary, meetings, HR admin and service communications.

You will maintain staff records, rosters, and assist with recruitment, travel arrangements, and data reporting, using OneStaff and FPIM/Time & Attendance systems.