Administrator, Maternity Quality and Safety Programme

Health New Zealand | Te Whatu Ora; Dunedin; On-site; NZD 68,000 - 72,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking an Administrator to support the Maternity Quality and Safety Programme in Dunedin. The role is permanent, part-time (0.5 FTE) with pro rata salary and duties spanning data entry, reporting, meetings, and records management.

You will provide confidential administrative support, manage databases, coordinate communications and assist with travel, purchases and filing. Experience in health or clinical information systems is advantageous.

Qualifications

• Minimum of two years' administrative experience.
• Proficient in MS Office (Word, Excel, Outlook).
• Knowledge of office systems and confidentiality requirements.

Responsibilities

• Providing timely, accurate and confidential administrative support.
• Entering data, maintaining databases and preparing reports.
• Collating and reviewing data to identify reporting discrepancies.
• Coordinating programme communications, meetings, agendas and minutes.
• Supporting the preparation of reports, presentations and meeting papers.
• Arranging staff travel for events and training.
• Processing purchase orders, invoices and receipting.
• Responding to enquiries from colleagues, stakeholders and patients.
• Maintaining electronic and paper filing systems.
• Supporting service, system and workflow improvements.
• Providing administrative cross-cover when required.

Skills

Administrative experience

Data entry

Communication

Privacy & confidentiality

Teamwork

Organizational skills

Education

NCEA Level 3 or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Administrator, Maternity Quality and Safety Programme

Administrator, Maternity Quality and Safety Programme

Permanent, Part-time (0.5 FTE)

Dunedin

Salary between $67,943 and $72,495, pro rata depending on experience

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the role

This is an opportunity to provide essential administrative support to the Maternity Quality and Safety Programme and help the team deliver positive outcomes for maternity services across the Southern district

The Maternity Quality and Safety Administrator provides flexible administrative support to the Maternity Quality and Safety Programme and its coordinators reporting to the District Chief Midwife.

This varied position includes:

• Providing timely, accurate and confidential administrative support
• Entering data, maintaining databases and preparing reports
• Collating and reviewing data to identify reporting discrepancies
• Coordinating programme communications, meetings, agendas and minutes
• Supporting the preparation of reports, presentations and meeting papers
• Arranging staff travel for events and training
• Processing purchase orders, invoices and receipting
• Responding to enquiries from colleagues, stakeholders and patients
• Maintaining electronic and paper filing systems
• Supporting service, system and workflow improvements
• Providing administrative cross-cover when required.

About you

You will be an adaptable and proactive administrator who works well with others, communicates clearly and takes pride in delivering accurate, professional support.

To succeed in this role, you will have:

• A minimum of NCEA Level 3 or an equivalent qualification
• At least two years' administrative experience
• Knowledge of office systems and procedures
• Good literacy and numeracy skills
• Excellent computer skills, including Microsoft Word, Excel and Outlook
• Strong written and verbal communication skills
• The ability to work effectively within a team and build positive relationships
• Respect for privacy and confidentiality when handling personal information
• Strong initiative, sound judgement and personal accountability
• An understanding of Te Tiriti o Waitangi and its practical application.

Experience or knowledge of the health sector and clinical information systems would be advantageous.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a diverse and inclusive workforce so that we are better positioned to understand and serve our communities. We welcome applications from Māori, Pacific, disabled and rainbow communities.