Facilities Administrator

Randstad Group; Wellington; On-site; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Five-month assignment

On-site Wellington role

Job summary

Randstad Group in Wellington is seeking a proactive, highly organised administrator to join a government agency's helpdesk for a five‑month temporary assignment. You will be the first point of contact, log maintenance requests, and liaise with contractors to ensure facilities continue to serve the community effectively.

The role is fast-paced with a three-person team; you’ll handle invoices, purchase orders, and provide high-level administrative support.

Qualifications

• Experience with invoice processing and purchase orders.
• Advanced proficiency in MS Office Suite and experience with specialised systems.
• Exceptional interpersonal and communication skills.
• Positive, flexible attitude with initiative.

Responsibilities

• Being the first point of contact via phone, lodging maintenance requests, and liaising with contractors.
• Utilising the maintenance system to log and track facility requests.
• Processing invoices and managing purchase orders.
• Providing high-level administrative assistance to the surrounding teams.

Skills

Interpersonal skills

Communication skills

Calm under pressure

Initiative

Flexible attitude

Education

High school diploma

Tools

MS Office Suite

Specialised systems

Job description

We are looking for a proactive, highly organised, people-focused individual for a five-month temporary assignment to join my clients administration team. You will play a key role in supporting a government agency in a helpdesk environment, ensuring facilities continue to serve the community effectively.

The Role

This is a fast-paced environment where no two days are the same. You’ll be part of a tight-knit team of 3, providing essential support. The hours of work are 40 hours per week (Monday – Friday 8:00 am – 4:30 pm).

Key Responsibilities

• Being the first point of contact via phone, lodging maintenance requests, and liaising with contractors.
• Utilising the maintenance system to log and track facility requests.
• Processing invoices and managing purchase orders.
• Providing high-level administrative assistance to the surrounding teams.

About You

To hit the ground running, you will be a problem solver who understands the urgency of a complex environment. It will be desirable to have administration or coordinator experience in property, construction, or facilities management.

Skills & Experience:

• Experience with invoice processing, and purchase orders.
• Advanced proficiency in the MS Office Suite and experience with specialised systems.
• Exceptional interpersonal and communication skills.
• A positive, flexible attitude with the ability to remain calm under pressure and use your initiative.

Why Join Us?

This is a fantastic opportunity to gain experience within a major government organisation. You’ll work in a supportive environment where your contribution directly impacts the efficiency of essential public facilities.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

skills

Facilities Coordinator, Facilities Administrator, Facilities Maintenance, Facilities Management, Building Management, Building Maintenance, Property Administrator, Property Coordinator, Administrator, Coordinator, Call Centre, Help desk, Maintenance

qualifications

• Administration and/or coordinator experience. Desirable background property
• construction
• or facilities management.

education

Secondary School/High School

Administration and/or coordinator experience. Desirable background property,construction,or facilities management.