senior office & administration support

Randstad Digital New Zealand; Wellington; On-site; NZD 62,000 - 70,000; Full time

Job summary

Randstad Digital New Zealand is seeking a proactive Office Coordinator to manage daily financial processes, streamline office operations, and provide reliable support across the wider department. The role covers purchase order management, month-end tasks, and coordinating team events, with an hourly rate of $35 plus 8% holiday pay for a 37.5-hour week at our Wellington City office.

This position offers an engaging, detail-oriented environment where you will collaborate with internal stakeholders

Qualifications

• Solid background in business administration, finance support, or a dual-function role.
• Familiarity with PO systems, invoice matching, and basic accounting principles.
• Excellent communication with a customer-service mindset across departments.
• High attention to detail and strong problem-solving skills.
• Strong organizational skills with ability to coordinate events and office logistics.

Responsibilities

• Raise and manage POs from creation to closure.
• Collaborate with internal stakeholders to maintain records and resolve issues promptly.
• Oversee invoice processing and ensure invoices align with costs.
• Handle AP/AR queries and clarify cost ownership and invoice clearance.
• Prepare and process financial journals for the Finance team.
• Guide staff on internal processes and direct queries to the right teams.
• Deliver business support and admin services across the team.
• Assist with meeting room reservations and workspace logistics.
• Coordinate team and workplace events.

Skills

PO systems

invoice matching

accounting principles

communication

attention to detail

organizational skills

Education

Secondary School/High School

Job description

About The Role:

We are seeking a proactive and detail-oriented Office Coordinator to join our team. You will play a crucial role in managing everyday financial processes, streamlining office operations, and providing reliable support across the wider department.

This dynamic position is ideal for someone who thrives on variety—effortlessly switching between purchase order management, month-end financial tasks, and team event coordination.

• Start date: 28th September 2026 - 30th November 2026
• Hourly rate: $35 + 8% holiday pay
• Hours: 37.5 hours per week
• Location: Wellington City based office

Key Responsibilities

• Raise and manage POs from creation to closure.
• Collaborate closely with internal stakeholders & teams to maintain accurate records and resolve supplier or order issues promptly.
• Oversee invoice processing, ensuring all supplier invoices align accurately with expected costs.
• Act as the primary contact for AP and AR queries, helping resolve ambiguity around cost ownership and invoice clearance.
• Assist the Finance team by preparing and processing financial journals.
• Serve as a go-to guide for staff seeking advice on internal processes, services & direct queries to the right teams.
• Deliver business support and administrative services across the team.
• Assist managers with meeting room reservations and workspace logistics.
• Help coordinate team & workplace events.

About You

• Solid background in business administration, finance support, or a similar dual-function role.
• Strong familiarity with PO systems, invoice matching, and basic accounting principles.
• Excellent communication skills with a customer-service mindset to liaise effectively across departments.
• High attention to detail, strong problem-solving skills, and a knack for clarifying process ownership.
• Strong organizational skills with the ability to coordinate events and manage spatial setups.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

About The Role:

We are seeking a proactive and detail-oriented Office Coordinator to join our team. You will play a crucial role in managing everyday financial processes, streamlining office operations, and providing reliable support across the wider department.

This dynamic position is ideal for someone who thrives on variety—effortlessly switching between purchase order management, month-end financial tasks, and team event coordination.

• Start date: 28th September 2026 - 30th November 2026
• Hourly rate: $35 + 8% holiday pay
• Hours: 37.5 hours per week
• Location: Wellington City based office

Key Responsibilities

• Raise and manage POs from creation to closure.
• Collaborate closely with internal stakeholders & teams to maintain accurate records and resolve supplier or order issues promptly.
• Oversee invoice processing, ensuring all supplier invoices align accurately with expected costs.
• Act as the primary contact for AP and AR queries, helping resolve ambiguity around cost ownership and invoice clearance.
• Assist the Finance team by preparing and processing financial journals.
• Serve as a go-to guide for staff seeking advice on internal processes, services & direct queries to the right teams.
• Deliver business support and administrative services across the team.
• Assist managers with meeting room reservations and workspace logistics.
• Help coordinate team & workplace events.

About You

• Solid background in business administration, finance support, or a similar dual-function role.
• Strong familiarity with PO systems, invoice matching, and basic accounting principles.
• Excellent communication skills with a customer-service mindset to liaise effectively across departments.
• High attention to detail, strong problem-solving skills, and a knack for clarifying process ownership.
• Strong organizational skills with the ability to coordinate events and manage spatial setups.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Administration, customer service, advisor, Support, office

• No qualifications required

Secondary School/High School