Senior Office & Administration Support

Randstad; Wellington; On-site; NZD 47,000 - 50,000; Full time

Job summary

Randstad in Wellington is seeking a proactive Office Coordinator to manage everyday financial processes, streamline office operations, and provide reliable support across the wider department.

You will switch between purchase order management, month-end tasks, and team event coordination, with a 37.5-hour workweek and a starting date window.

Qualifications

• Solid background in business administration, finance support, or a similar dual-function role.
• Strong familiarity with PO systems, invoice matching, and basic accounting principles.
• Excellent communication skills with a customer-service mindset to liaise across departments.
• High attention to detail, strong problem-solving skills, and ability to clarify process ownership.

Responsibilities

• Raise and manage POs from creation to closure.
• Collaborate with internal stakeholders to maintain accurate records and resolve supplier or order issues promptly.
• Oversee invoice processing, ensuring supplier invoices align with expected costs.
• Act as the primary contact for AP and AR queries, helping resolve cost ownership and invoice clearance.
• Assist the Finance team by preparing and processing financial journals.
• Serve as a go-to guide for staff seeking advice on internal processes and services.
• Deliver business support and administrative services across the team.
• Assist managers with meeting room reservations and workspace logistics.
• Help coordinate team and workplace events.

Skills

Administration

Customer service

Office support

Communication

Education

Secondary School/High School

Job description

About the Role

We are seeking a proactive and detail-oriented Office Coordinator to join our team. You will play a crucial role in managing everyday financial processes, streamlining office operations, and providing reliable support across the wider department.

This dynamic position is ideal for someone who thrives on variety—effortlessly switching between purchase order management, month-end financial tasks, and team event coordination.

• Start date: 28th September 2026 - 30th November 2026
• Hourly rate: $35 + 8% holiday pay
• Hours: 37.5 hours per week
• Location: Wellington City based office

Key Responsibilities

• Raise and manage POs from creation to closure.
• Collaborate closely with internal stakeholders & teams to maintain accurate records and resolve supplier or order issues promptly.
• Oversee invoice processing, ensuring all supplier invoices align accurately with expected costs.
• Act as the primary contact for AP and AR queries, helping resolve ambiguity around cost ownership and invoice clearance.
• Assist the Finance team by preparing and processing financial journals.
• Serve as a go-to guide for staff seeking advice on internal processes, services & direct queries to the right teams.
• Deliver business support and administrative services across the team.
• Assist managers with meeting room reservations and workspace logistics.
• Help coordinate team & workplace events.

About You

• Solid background in business administration, finance support, or a similar dual-function role.
• Strong familiarity with PO systems, invoice matching, and basic accounting principles.
• Excellent communication skills with a customer-service mindset to liaise effectively across departments.
• High attention to detail, strong problem-solving skills, and a knack for clarifying process ownership.
• Strong organizational skills with the ability to coordinate events and manage spatial setups.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

skills

Administration, customer service, advisor, Support, office

qualifications

• No qualifications required

education

Secondary School/High School