Executive Assistant

Aotearoa New Zealand Association of Social Workers; Ōrākei; On-site; NZD 50,000 - 70,000; Full time

Job summary

Ray White Remuera is seeking an exceptional Operations & Executive Assistant to support Hamish Hargrave and the sales team from our 411 Remuera Road offices. The role focuses on accuracy, organisation and execution across campaigns, client comms and day-to-day operations.

You will manage calendars, coordinate property campaigns, and support brand and marketing activities in a fast-paced, professional environment. Flexibility outside normal hours may be required.

Qualifications

• Experience in administration, operations or executive assistance is preferred.
• Proficiency with Google Workspace and Microsoft Office is expected.
• Experience with Adobe, CRM systems, real estate software or digital marketing would be advantageous.
• Real estate experience is useful but not essential.

Responsibilities

• Managing calendars, appointments and critical deadlines.
• Coordinating property campaigns from preparation through to settlement.
• Managing marketing campaigns, suppliers and listing materials.
• Preparing documentation and client correspondence.
• Maintaining databases, systems and campaign records.
• Coordinating photography, signage, print and digital advertising.
• Communicating with clients, solicitors, suppliers and internal teams.
• Supporting the team's brand and marketing activity.
• Identifying problems early and taking ownership of their resolution.
• Improving systems and operational efficiency.

Skills

Administration

Executive support

Calendar management

Communication

Education

Education not specified

Tools

Google Workspace

Microsoft Office

Adobe

CRM systems

Job description

Join Team Hamish Hargrave at Ray White Remuera

Join a high performing residential real estate team within Ray White Remuera, New Zealand's No. 1 Ray White office for 12 consecutive years.

Based at our exceptional offices at 411 Remuera Road, you will work alongside some of the country's leading real estate professionals in a first class, energetic and performance focused environment.

We are looking for an outstanding Operations & Executive Assistant who takes pride in accuracy, organisation and execution. You will work closely with Hamish and the wider sales team to ensure our campaigns, clients and day to day operations are managed to an exceptional standard.

The Role

• Managing calendars, appointments and critical deadlines
• Coordinating property campaigns from preparation through to settlement
• Managing marketing campaigns, suppliers and listing materials
• Preparing documentation and client correspondence
• Maintaining databases, systems and campaign records
• Coordinating photography, signage, print and digital advertising
• Communicating with clients, solicitors, suppliers and internal teams
• Supporting the team's brand and marketing activity
• Identifying problems early and taking ownership of their resolution
• Improving systems and operational efficiency

Who We Are Looking For

You will be exceptionally organised, accurate and dependable, with strong attention to detail and the ability to manage multiple priorities under pressure.

You will be proactive, professional and comfortable taking ownership rather than waiting for instructions. Strong written and verbal communication, sound judgement, discretion and technical capability are essential.

You do not need to be the loudest person in the room. We value competence, reliability, initiative and execution.

Experience

Experience in administration, operations or executive assistance is preferred.

Proficiency with Google Workspace and Microsoft Office is expected. Experience with Adobe, CRM systems, real estate software or digital marketing would be advantageous.

Real estate experience is useful but not essential. Intelligence, attitude, accuracy and the ability to learn quickly matter more.

Why Join Us?

You will be based at Ray White Remuera's landmark 411 Remuera Road offices, surrounded by a high performing team and some of New Zealand's leading real estate professionals.

This is a key role with genuine responsibility, direct exposure to residential sales and marketing, and considerable scope to develop as the business grows.

Some flexibility outside normal business hours will occasionally be required.

How to Apply:

Send your CV and a brief cover letter outlining your experience and what excites you about this role to ••••@raywhite.com

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

Which of the following statements best describes your right to work in New Zealand? Do you have experience in administration?

What can I earn as an Executive Assistant