Executive Assistant & Office Manager

CBRE Group, Inc.; Christchurch; Hybrid; NZD 65,000 - 90,000; Full time

Job summary

CBRE Group, Inc. in Christchurch is seeking an experienced Executive Assistant & Office Manager for a 12-month fixed-term contract to cover parental leave.

The role blends executive support with day-to-day office leadership, placing you at the heart of the Christchurch team. You will manage diaries, travel, expenses and executive administration for senior leaders, oversee office operations and workplace presentation, and contribute to a welcoming environment for employees and clients in Aotearoa

Qualifications

• Experience in an Executive Assistant, Office Manager or similar role.
• Strong organisational and time management skills.
• Excellent communication and stakeholder relationship skills.
• Experience coordinating meetings, travel, events and office operations.
• High attention to detail and a proactive approach to problem solving.
• Strong Microsoft Office skills and confidence working across multiple systems.

Responsibilities

• Manage diaries, meetings, travel arrangements and executive administration for senior leaders
• Coordinate internal meetings, presentations, catering and meeting room preparation
• Process expenses, invoices and other administrative documentation
• Oversee office operations including supplies, couriers, facilities and workplace presentation
• Support new starters, onboarding activities and office communications
• Coordinate employee and client functions, events and workplace initiatives
• Maintain a welcoming and professional environment for employees, clients and visitors
• Support health and safety requirements, including fire warden responsibilities
• Liaise with internal teams and external service providers to ensure seamless office operations
• Assist with broader leadership and office support activities as required

Skills

Executive support

Office coordination

Stakeholder management

Travel arrangements

Calendar management

Tools

Microsoft Office

Job description

Executive Assistant & Office Manager | 12-Month Fixed Term

• Hybrid Executive Assistant and Office Manager position


• Support senior leadership while leading Christchurch office operations


• Play a key role in creating an exceptional employee and client experience


• Christchurch | Aotearoa New Zealand

The Opportunity:

We're looking for an experienced Executive Assistant & Office Manager to join our Christchurch team on a 12-month fixed-term contract covering parental leave.

This is a unique opportunity that combines executive support responsibilities with ownership of day-to-day office operations, creating a varied and highly visible role at the centre of the business.

You'll provide support to senior leadership while ensuring the Christchurch office runs smoothly and presents professionally for employees, clients and visitors. From coordinating meetings and travel to managing office operations, events and workplace experience initiatives, you'll be the person who keeps everything moving efficiently behind the scenes.

This role offers plenty of variety, autonomy and the opportunity to build strong relationships across the business while making a meaningful impact on both employee and client experience. Based on site in Christchurch, you'll be an important part of maintaining a positive, organised and high-performing workplace environment.

About the role:

You will take ownership of executive support activities and office management responsibilities, ensuring the Christchurch office operates efficiently while providing high-quality support to senior leadership.

Key responsibilities include:

• Manage diaries, meetings, travel arrangements and executive administration for senior leaders


• Coordinate internal meetings, presentations, catering and meeting room preparation


• Process expenses, invoices and other administrative documentation


• Oversee office operations including supplies, couriers, facilities and workplace presentation


• Support new starters, onboarding activities and office communications


• Coordinate employee and client functions, events and workplace initiatives


• Maintain a welcoming and professional environment for employees, clients and visitors


• Support health and safety requirements, including fire warden responsibilities


• Liaise with internal teams and external service providers to ensure seamless office operations


• Assist with broader leadership and office support activities as required

This role includes a combination of hands-on operational responsibilities and executive support, requiring someone who can manage competing priorities, build strong relationships and maintain exceptional attention to detail.

About you:

We're interested in organised, proactive professionals who enjoy supporting people, creating structure and delivering a high-quality workplace experience.

You'll likely bring:

• Experience in an Executive Assistant, Office Manager or similar business support role


• Strong organisational and time management skills with the ability to manage multiple priorities


• Excellent communication and stakeholder relationship skills


• Experience coordinating meetings, travel, events and office operations


• High attention to detail and a proactive approach to problem solving


• Strong Microsoft Office skills and confidence working across multiple systems

Experience supporting senior leadership while managing office operations will be highly regarded.

So, what's in it for you?

• A unique hybrid role combining executive support and office leadership


• Opportunity to work closely with senior leaders and key stakeholders


• Variety across workplace experience, administration, events and operational support


• An important role supporting business continuity and office culture


• Career development opportunities within one of the world's largest commercial real estate services organisations

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive.

We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values of respect, integrity, service and excellence, and we value the diverse perspectives, backgrounds and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realise your potential.

We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

#WeAreCBRE