Personal Assistant

Bayleys Real Estate; Albert-Eden; On-site; NZD 28,000 - 39,000; Part time

Benefits offered by this job

Flexible part-time

Supportive team

Job summary

Bayleys Real Estate is seeking an experienced Part-Time Personal Assistant to support a high-performing real estate professional in Pt Chevalier, Auckland. The role focuses on organisation, diary management, marketing coordination, and sales process support, ensuring a seamless client experience.

You will coordinate open homes, prepare documentation, manage CRM records, and liaise with vendors, purchasers, and solicitors.

Qualifications

• Previous experience in a Personal Assistant, Executive Assistant, or administration role (real estate experience is advantageous but not essential).
• Highly organised with exceptional time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Confident communicator with excellent relationship-building skills.
• Proactive, adaptable, and able to use initiative.
• Intermediate to advanced Microsoft Office skills and confidence learning new systems.
• A positive, professional, and team-focused attitude.

Responsibilities

• Manage diaries, appointments, and day-to-day workflow.
• Coordinate meetings, open homes, and appointments.
• Prepare property documentation, submissions, and reports.
• Coordinate marketing campaigns, online listings, and promotional material.
• Maintain CRM databases and ensure records are accurate and up to date.
• Provide administrative support throughout the sales process from listing through to settlement.
• Liaise with vendors, purchasers, solicitors, and other industry professionals.
• Assist with social media content, newsletters, and general marketing initiatives.
• Provide general administrative support to ensure the smooth day-to-day running of the business.

Skills

Highly organized

Time management

Relationship building

Proactive, initiative

Communication

Tools

Microsoft Office

Job description

About the Role

An exciting opportunity has become available for an experienced and highly organised Part-Time Personal Assistant to support a high-performing real estate professional within Bayleys Pt Chevalier.

This is a varied and fast-paced role, ideal for someone who enjoys keeping things organised behind the scenes while providing exceptional support. You'll play a key role in managing day-to-day administration, coordinating marketing activities, supporting the sales process, and ensuring a seamless experience for clients.

Key Responsibilities

• Manage diaries, appointments, and day-to-day workflow.

• Coordinate meetings, open homes, and appointments.

• Prepare property documentation, submissions, and reports.

• Coordinate marketing campaigns, online listings, and promotional material.

• Maintain CRM databases and ensure records are accurate and up to date.

• Provide administrative support throughout the sales process from listing through to settlement.

• Liaise with vendors, purchasers, solicitors, and other industry professionals.

• Assist with social media content, newsletters, and general marketing initiatives.

• Provide general administrative support to ensure the smooth day-to-day running of the business.

About You

• Previous experience in a Personal Assistant, Executive Assistant, or administration role (real estate experience is advantageous but not essential).

• Highly organised with exceptional time management skills.

• Strong attention to detail and ability to manage multiple priorities.

• Confident communicator with excellent relationship-building skills.

• Proactive, adaptable, and able to use initiative.

• Intermediate to advanced Microsoft Office skills and confidence learning new systems.

• A positive, professional, and team-focused attitude.

What's in it for You?

• Flexible part-time opportunity.

• Work alongside a successful and respected Bayleys agent.

• Be part of a supportive and collaborative team.

• Varied role where no two days are the same.

• Opportunity to develop your skills within New Zealand's leading real estate company.