Sales Support Administrator

Bayleys Real Estate; Hastings; On-site; NZD 52,000 - 68,000; Full time

Job summary

Bayleys Real Estate in Hawke's Bay is seeking a highly organised Sales Support Administrator to back a top rural real estate team. The role blends administration, marketing coordination, database management, and sales support to keep a fast-paced office running smoothly.

You will manage listings, create marketing materials, coordinate campaigns and social media, and help prepare Sale & Purchase agreements while ensuring AML compliance and brand standards.

Qualifications

• Experience in administration, sales support, or PA roles.
• Excellent organisational and time management skills.
• High attention to detail and accuracy.
• Strong written and verbal communication.
• Ability to work across multiple systems and deadlines.
• Experience in real estate or professional services preferred.

Responsibilities

• Prepare listing and sales documentation.
• Create marketing submissions, flyers, brochures, and property information packs.
• Manage property listings across Bayleys and third-party websites.
• Maintain database accuracy and reporting.
• Coordinate email marketing, newsletters, and client communications.
• Assist with auctions, campaigns, and property marketing.
• Draft Sale & Purchase Agreements.
• Manage AML processes and documentation.
• Coordinate social media and digital marketing activity.
• Ensure branding, systems, and processes are followed.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Multisystem experience

Microsoft Office

Tools

Microsoft Office

Job description

We’re looking for a highly organised and proactive Sales Support Administrator to support a successful team led by a recognised leader in Bayleys Rural. This is a varied and fast-paced role that combines administration, marketing coordination, database management, and sales support.

If you thrive on juggling multiple priorities, have exceptional attention to detail, and enjoy working behind the scenes to help a high-performing team succeed, we’d love to hear from you.

What you'll be doing

• Preparing listing and sales documentation
• Creating marketing submissions, flyers, brochures, and property information packs
• Managing property listings across Bayleys and third-party websites
• Maintaining database accuracy and reporting
• Coordinating email marketing, newsletters, and client communications
• Assisting with auctions, campaigns, and property marketing
• Drafting Sale & Purchase Agreements
• Managing AML processes and documentation
• Coordinating social media and digital marketing activity
• Ensuring compliance with Bayleys branding, systems, and processes

What we're looking for

• Previous administration, sales support, marketing, or PA experience
• Outstanding organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Confidence working across multiple systems and deadlines
• Intermediate to advanced Microsoft Office skills
• Experience in real estate, property, or professional services (preferred but not essential)
• A positive, can-do attitude and willingness to support a busy team

Why join us?

• Work alongside one of New Zealand's top-performing rural real estate teams.
• Varied role with a mix of administration, marketing, and sales support.
• Join a respected and nationally recognised Bayleys brand.
• Supportive team environment with ongoing learning opportunities.
• Be part of a business that values professionalism, collaboration, and excellence.