Executive Assistant — Real Estate Operations

Aotearoa New Zealand Association of Social Workers; Ōrākei; On-site; NZD 50,000 - 70,000; Full time

Job summary

Ray White Remuera is seeking an exceptional Operations & Executive Assistant to support Hamish Hargrave and the sales team from our 411 Remuera Road offices. The role focuses on accuracy, organisation and execution across campaigns, client comms and day-to-day operations.

You will manage calendars, coordinate property campaigns, and support brand and marketing activities in a fast-paced, professional environment. Flexibility outside normal hours may be required.

Qualifications

• Experience in administration, operations or executive assistance is preferred.
• Proficiency with Google Workspace and Microsoft Office is expected.
• Experience with Adobe, CRM systems, real estate software or digital marketing would be advantageous.
• Real estate experience is useful but not essential.

Responsibilities

• Managing calendars, appointments and critical deadlines.
• Coordinating property campaigns from preparation through to settlement.
• Managing marketing campaigns, suppliers and listing materials.
• Preparing documentation and client correspondence.
• Maintaining databases, systems and campaign records.
• Coordinating photography, signage, print and digital advertising.
• Communicating with clients, solicitors, suppliers and internal teams.
• Supporting the team's brand and marketing activity.
• Identifying problems early and taking ownership of their resolution.
• Improving systems and operational efficiency.

Skills

Administration

Executive support

Calendar management

Communication

Education

Education not specified

Tools

Google Workspace

Microsoft Office

Adobe

CRM systems

Job description

Ray White Remuera is seeking an exceptional Operations & Executive Assistant to support Hamish Hargrave and the sales team from our 411 Remuera Road offices. The role focuses on accuracy, organisation and execution across campaigns, client comms and day-to-day operations.

You will manage calendars, coordinate property campaigns, and support brand and marketing activities in a fast-paced, professional environment. Flexibility outside normal hours may be required.