Dynamic Office Manager — Xero, Payroll & Admin Lead

Albany Executive Recruitment; Auckland; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Parking provided

Job summary

Albany Executive Recruitment is seeking an Office Manager for a well-established waterproofing company servicing the wider Auckland area. The role supports the Director to ensure smooth day-to-day operations in a fast-paced environment.

Key duties include Xero accounting tasks (invoicing, reconciliations, weekly payroll, GST, month-end reporting), data entry, records management, stock and vehicle records, onboarding new staff, and maintaining health and safety paperwork, with a strong focus on

Qualifications

• Administration and accounts experience (minimum 3 years).
• NZ payroll, GST and month end knowledge.
• Excellent written and verbal communication.
• Strong IT skills including accounting software (Xero).
• Attention to detail with initiative and organisation.
• Professional under pressure; ability to work well in a fast-paced environment.

Responsibilities

• Accounts administration using Xero: invoicing, reconciliations, weekly payroll, GST, and month-end reporting.
• Data entry, database and records management.
• Maintaining purchase orders, stock and equipment records.
• Vehicle servicing and renewals.
• Onboarding new staff and updating health and safety, training, insurances, and Site Wise paperwork.
• Customer service.

Skills

Accounts administration

Payroll understanding

Communication skills

Organisational skills

Attention to detail

Xero / accounting software

Data entry

Customer service

Tools

Xero

Job description

Albany Executive Recruitment is seeking an Office Manager for a well-established waterproofing company servicing the wider Auckland area. The role supports the Director to ensure smooth day-to-day operations in a fast-paced environment.

Key duties include Xero accounting tasks (invoicing, reconciliations, weekly payroll, GST, month-end reporting), data entry, records management, stock and vehicle records, onboarding new staff, and maintaining health and safety paperwork, with a strong focus on