Xero-Savvy Office & Accounts Administrator

Manaaki Marine Ltd.; Upper Harbour; On-site; NZD 62,000 - 68,000; Full time

Benefits offered by this job

KiwiSaver

Job summary

Manaaki Marine Ltd in Auckland's Mount Wellington is seeking an experienced Office Administrator to bring order to a busy environment, handle administration, payroll inputs and financial data in Xero and Simpro.

This permanent, full-time role offers Monday–Friday hours 8:00–4:30 with no weekend work. You will own recurring processes, support accounts payable, payroll and supplier payments, and have direct access to business leaders.

Qualifications

• Previous office administration, office coordination or hands-on office management experience.
• Experience using Xero or comparable accounting software, with strong numerical accuracy.
• Confidence with accounts payable, reconciliations, payroll inputs and confidential information.
• Strong organisation, professional communication and the confidence to follow up outstanding information.
• The ability to learn business systems quickly and investigate issues before escalating them.
• Unrestricted legal right to work in New Zealand.

Responsibilities

• Manage daily office administration, inboxes, calls, records and supplies.
• Process supplier invoices, reconcile statements and complete Xero bank and credit-card reconciliations.
• Prepare weekly payroll information, check timesheets, leave and allowances, and follow up missing details.
• Maintain accurate information across Xero, and Simpro.
• Prepare supporting information for supplier payments, including foreign-currency transactions.
• Identify practical ways to improve recurring office and administrative processes.

Skills

Office administration

Xero accounting

Payroll inputs

Numerical accuracy

Communication

System learning

Tools

Xero

Simpro

Job description

Manaaki Marine Ltd in Auckland's Mount Wellington is seeking an experienced Office Administrator to bring order to a busy environment, handle administration, payroll inputs and financial data in Xero and Simpro.

This permanent, full-time role offers Monday–Friday hours 8:00–4:30 with no weekend work. You will own recurring processes, support accounts payable, payroll and supplier payments, and have direct access to business leaders.