Office Manager: Lead Operations & Admin Team

Southern Cross Health Insurance; Auckland; On-site; NZD 44,000 - 50,000; Full time

Job summary

Ocean Concrete is seeking an experienced Office Manager to run our Auckland office, lead the administrative team, and implement efficient systems while working with Directors.

You will coordinate payroll inputs, invoicing, records, and liaise with our accountant; ensure health and safety compliance and effective resourcing. A NZQF Level 5–6 diploma or 3 years' senior admin/office management experience is required.

Qualifications

• A diploma (NZQF Level 5–6) or higher qualification, or at least 3 years' experience in office management or senior administration
• Proven experience supervising staff and managing administrative operations, budgets and records
• Strong organisational, communication and problem‑solving skills

Responsibilities

• Planning, coordinating and reviewing office services and procedures, and setting priorities and service standards
• Supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance
• Developing and implementing office policies, procedures and record‑keeping systems
• Managing the office budget, expenditure and procurement of equipment, supplies and services
• Overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant
• Maintaining employee records, including licensing and training records
• Ensuring compliance with health and safety, employment and privacy obligations
• Coordinating with operations management on staffing schedules and client requirements
• Preparing reports and advising the Directors on office performance, resourcing and improvements

Skills

Organisational skills

Communication skills

Problem-solving

Education

NZQF Level 5–6 diploma or higher qualification

3 years' experience in office management or senior administration

Tools

Microsoft Office

Accounting software

Job description

Ocean Concrete is seeking an experienced Office Manager to run our Auckland office, lead the administrative team, and implement efficient systems while working with Directors.

You will coordinate payroll inputs, invoicing, records, and liaise with our accountant; ensure health and safety compliance and effective resourcing. A NZQF Level 5–6 diploma or 3 years' senior admin/office management experience is required.