Office Operations & Administration Lead

Public Defence Service - New Zealand; Manawatū-Whanganui; Presencial; NZD 30.000 - 34.000; Jornada completa

Descripción de la vacante

NZ Recruitment in Whangarei, Northland, New Zealand, is seeking an Office Manager to oversee daily administrative functions, streamline office operations, and ensure a productive, well-organised workplace culture.

You will lead purchases, maintenance coordination, onboarding, budgeting, invoicing, and financial reporting; supervise administrative staff; coordinate events; and liaise with senior management to support efficient, compliant office processes.

Formación

• Strong organizational skills, keen eye for detail, ability to manage multiple tasks while fostering a positive workplace culture.

Responsabilidades

• Oversee daily office operations, ensuring smooth workflow and efficiency.
• Manage office supplies inventory and place orders to maintain stock.
• Coordinate office maintenance and repairs with service providers.
• Implement office policies and procedures to enhance efficiency.
• Organize and oversee office events, meetings, and team-building activities.
• Provide administrative support to senior management and staff.
• Manage correspondence (emails, phone, mail distribution).
• Prepare reports and presentations with accuracy and timeliness.
• Assist in onboarding new employees, providing training and resources.
• Maintain filing systems and databases, ensuring up-to-date information.
• Assist with budget preparation and monitor office expenditures.
• Process invoices and manage accounts payable/receivable.
• Prepare financial reports for management review; highlight key metrics.
• Coordinate with accountants for tax filings and financial audits.
• Ensure compliance with financial policies and procedures.

Descripción del empleo

NZ Recruitment in Whangarei, Northland, New Zealand, is seeking an Office Manager to oversee daily administrative functions, streamline office operations, and ensure a productive, well-organised workplace culture.

You will lead purchases, maintenance coordination, onboarding, budgeting, invoicing, and financial reporting; supervise administrative staff; coordinate events; and liaise with senior management to support efficient, compliant office processes.