Office Manager

Albany Executive Recruitment; Auckland; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Parking provided

Job summary

Albany Executive Recruitment is seeking an Office Manager for a well-established waterproofing company servicing the wider Auckland area. The role supports the Director to ensure smooth day-to-day operations in a fast-paced environment.

Key duties include Xero accounting tasks (invoicing, reconciliations, weekly payroll, GST, month-end reporting), data entry, records management, stock and vehicle records, onboarding new staff, and maintaining health and safety paperwork, with a strong focus on

Qualifications

• Administration and accounts experience (minimum 3 years).
• NZ payroll, GST and month end knowledge.
• Excellent written and verbal communication.
• Strong IT skills including accounting software (Xero).
• Attention to detail with initiative and organisation.
• Professional under pressure; ability to work well in a fast-paced environment.

Responsibilities

• Accounts administration using Xero: invoicing, reconciliations, weekly payroll, GST, and month-end reporting.
• Data entry, database and records management.
• Maintaining purchase orders, stock and equipment records.
• Vehicle servicing and renewals.
• Onboarding new staff and updating health and safety, training, insurances, and Site Wise paperwork.
• Customer service.

Skills

Accounts administration

Payroll understanding

Communication skills

Organisational skills

Attention to detail

Xero / accounting software

Data entry

Customer service

Tools

Xero

Job description

Full time, permanent role in Rosedale. Work with the best in the industry, great office, supportive team, immediate start! Parking provided.

Full-time permanent role with flexible start and finish times. Reduced hours, such as four days per week or school hours, will be considered for the right person

Our client is a well-established waterproofing company servicing the wider Auckland area. The team is professional and hardworking with a desire to provide the best solutions to their customers. They are looking for a switched-on Office Manager who is comfortable working in a fast paced, dynamic and busy environment.

You will work closely with the Director to facilitate the efficient day to day operations of the business. Duties include:

• Accounts administration using Xero (invoicing, reconciliations, weekly payroll, GST and month end reporting0
• Data entry, database, and records management
• Maintaining purchase orders, stock, and equipment records
• Vehicle servicing and renewals
• Onboarding new staff, updating health and safety, training, insurances, and Site Wise paperwork
• Customer service

To be successful you must have:

• Administration and accounts experience (minimum 3 years)
• An understanding of NZ payroll, GST and month end
• Excellent communication skills (written and verbal)
• Strong computer and IT skills, including accounting software (ideally Xero).
• Attention to detail combined with good initiative and organisational skills
• Professionalism and the ability to work well under pressure.

This is a great opportunity to work for an exciting company that loves what it does and looks after its people. If you are energetic, organised, and professional with a willingness to learn and work hard, then this is the role for you.